Pre-arrvial Coordinator

2 weeks ago

Morristown, United States Castle Hot Springs Full time

**Position Summary**:The Pre-Arrival Coordinator is a key facilitator of the hotel guest's experiences prior to their arrival. The main focus of the position is to provide a consistent, accurate friendly, and sincere level of guest service to all guests, and coordinate guest service activities to ensure that guests get the most out of their stay. You will act as an advocate for the hotel, be a creator of personal experiences, and develop relationships with guests that will compel them to return.

**Responsibilities include**:

- Ensure contact with guests prior to arrival
- Answer all questions pertaining to the guest itinerary prior to arrival.
- Coordinate custom schedules using Book4Time to include but not limited to:

- Dining reservation
- Spa Services
- Activities and Adventures
- Provide knowledgeable information on daily in-resort activities.
- Cooperate with and assist other members of Front Office staff and reservations, as applicable.
- Be prepared to answer guest questions and provide professional and knowledgeable advice on all recreational activities on and offsite at the resort.
- Reserve and coordinate guest transfers as needed.
- Ensure all necessary information is received from arriving guests, to facilitate their arrival and comfort prior to and during their stay.
- Perform additional duties as requested by the Director of Rooms

**SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY**:
The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:

- Ability to maintain a pleasant disposition. Solid interpersonal skills and a positive attitude are a must.
- Opera and Navis experience preferred.
- Computer experience required.
- Hotel/resort concierge, front desk or reservations experience preferred
- Ability to sit continuously to perform essential job functions.
- Clear, articulate telephone voice and excellent/professional communication skills required
- Ability to listen effectively, to speak and write English clearly.
- Detailed and sales-oriented.
- Hearing and visual ability to observe and detect signs of emergency situations.
- Familiarity with the surrounding area is a plus.
- Must adhere to practices of occupational safety and health including wearing personal protective equipment when required.

**Appearance Requirements**:

- Proper professional attire is required by following appearance guidelines as set forth in the Employee Handbook.
- Appearance must always be neat, clean, and professional.
- Name badge and proper/uniform must be worn at all times.

**Benefits**:

- Medical Insurance
- Dental Insurance
- Vision Insurance
- Company Paid Life Insurance
- Company Paid Long Term Disability
- Direct Deposit
- Flexible Spending Account
- 401k with Company Match

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