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Director - Conference Center, Production & Studio
4 months ago
**About the Department**
The Finance and Operations dept. brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance and Operations works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, insights and analytics, delivering patient support solutions, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?
**The Position**
We are seeking a dynamic and experienced leader with a passion for hospitality, events, and exceptional guest experiences. This Director will play a pivotal role in overseeing the operations, strategic direction, and overall success of the on-site conference center, in-house production capabilities and small meeting coordination.
The Director of Conference Center, Production & Studio Operations will lead a team of professionals and manage suppliers to produce impactful live and virtual events.
**Relationships**
Reports to the Lead of Meetings and Travel Solutions, NNI Business Solutions. (NBS) Represents NBS as a key liaison with Corporate Communications, Strategic Meetings and all internal meetings stakeholders. May represents NNI on Global System Advisory Boards for conference center and AV needs. Develops a deep and collaborative relationship with key stakeholders and senior management within Communications, Marketing, Procurement, Finance, Legal, IT and other relevant business areas including strategic meetings vendors.
**Essential Functions**
- Lead and manage NNI’s in-house production team, (combination of Colleagues and Managed Service) providing strategic direction, mentorship, and guidance to ensure the delivery of high-quality video and audio-visual content
- Exceptional operational oversight of NNI’s state-of-the-art Conference Center, along with the servicing, setup and technology for all NNI conference rooms
- Act as lead advisor for development of new podcast and AV studio as a part of the NNI HQ building renovations
- Act as the Production SME providing consultative support for onsite and off-site production engagements. Advise business partners of what “good looks like”
- Establish in-house AV, podcast creative team using a combination of MSP and NNI resources
- Oversee studio operations, including equipment maintenance, studio scheduling, and resource allocation to support a seamless production process
- Ensure NNI is securing top talent, technology, equipment, and adopting best in class processes that will enhance stakeholder experiences
- Establish and maintain Collaborate with cross-functional teams, including Meetings Management, Marketing, Sales, and Corporate Communications, to meet project requirements and deliver compelling visual and audio content in all productions
- Manage and optimize production workflows, processes, and resources to ensure efficiency, cost-effectiveness, and timely delivery of high-quality content
- Coordinate and execute small-scale meetings and events, including logistics, and on-site coordination, to ensure seamless execution
- Drive efficiencies with vendors, catering and hospitality related services surrounding all meetings on site
- Collaborate with clients and stakeholders to understand event requirements, objectives, and budget, and provide personalized, high-quality service tailored to their needs
- Manage vendor relationships, negotiate contracts, and oversee event-related services, such as catering, audio-visual, and transportation, to deliver exceptional meeting experiences
- Project management to track timelines, budgets, and deliverables, ensuring efficient planning and execution of small meetings and events
- Provide post-event reporting and analysis to evaluate the success of meetings, gather feedback, and identify opportunities for continuous improvement and client satisfaction
**Physical Requirements**
10-20% overnight travel required.
**Development of People**
Ensure that reporting personnel have individual development plans (IDP), with annual goals and measurements that are consistent with the priorities of the business, and that interim reviews are held so that their work is focused on those priorities, and they understand their le
