Office Manager

2 weeks ago

Madison, United States Madison Development Corporation Full time

**Job Title**:
**Office Manager & Leasing Assistant**

**Reports to**:
Cashton Laufenberg

**Fair Labor Standards Act Status (FLSA)**:
**Employment Status**:
40 hours per week

About Madison Development Corporation (MDC): MDC is a 501c3 nonprofit corporation estab lished in 1977 in the City of Madison. We are governed by a 13-member local Board of Directors and led by our President/CEO. Our mission is to provide quality workforce housing to Low to Moderate Income (LMI) households and provide business loans to hard-to-finance businesses in the Greater Madison Region. MDC is a growing company. Over the past 3 years, we have devel oped 4 workforce housing projects for a total of 166 new multifamily units in Dane County bringing our total of owned and managed units to over 400.

Position Overview: The Office Manager serves as MDC’s primary point of contact and functions within multiple roles including communications, leasing, and accounting. The position reports to the VP of Housing, Cashton Laufenberg, and mainly assists with the leasing process. There are also minor accounting duties, the Office Manager processes tenant payments and submits bills to vendors. The position must be at the office each day within the operating hours of Monday through Friday, 8:00am to 4:30 pm, opening the office and locking up as necessary.

Executive Support **Aiding MDC’s President & CEO with administrative projects as requested ** Project Management and Event Coordination - internal and external projects including staff and third-party partners **Assisting with Marketing / Press Releases/ Annual Reports and Newsletter Salesforce - working with President & CEO to create reports**

**Qualifications/Skills**: Preferred: Bachelor’s or Associates Degree in Marketing, Communications, Economics, or a 2-year degree in the same. (Other business related training or experience will be considered). **Preferred: Bilingual in Spanish ** 1-2 years experience in accounting, customer service, or other related fields **Organizational and planning skills along with a strong attention to detail ** Proficient in Microsoft Office; Word, Powerpoint, Calendar Sharing and Excel. **Strong project management and time management skills ** Self-motivated with a positive and professional approach **Ability to communicate in a positive manner at all times by working well with others in a fast-paced team environment. ** Sound decision-making and problem-solving skills **Strong writing, editing, and proofreading skills for communications with tenants ** Basic knowledge and understanding of current trends in digital and social media and skills to update MDC’s website. **Willingness to learn Property Management rules & regulations**

**Conduct Expectations**: Represent the company in a professional manner **Maintain a professional relationship with all tenants and staff ** Record all tenant correspondence, as necessary **Practice excellent communication and listening skills ** Be flexible and reliable **Follow all company policies and maintain a working knowledge of company poli cies and procedures ** Have a strong work ethic with attention to detail **Be driven and motivated to fill vacant units ** Act as a Team Player bringing all complaints to the Management Team (Praise Publicly, Criticize Privately) **Refrain from using foul language and yelling ** Maintain a working knowledge of all fair housing laws, its policies and practices and be fair and consistent in upholding these and all company policies **Perform all work in an efficient and orderly manner**

** Salary: Starting at, based on experience, wage rate reviewed in December annually, also opportunity for year-end bonus annually based on maintaining a low vacancy rate Location: Madison and Middleton, WI License: Must have a Wisconsin driver's license and be insurable on MDC’s policy (required) Benefits: Health insurance, Dental insurance, Vision insurance, Retirement plan, Paid time off, Professional development assistance, Tuition reimbursement, life insurance, disability insurance Pay Frequency: Bi-weekly (every 2 weeks)**

**Revision Date**:
06/10/2024

Pay: $19.50 - $22.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Property leasing: 1 year (preferred)
- Office Administration: 1 year (preferred)

Work Location: In person

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