Analyst - Bau - Conflicts

1 month ago

New York, United States Allen & Overy Full time

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.
- We’re on an exciting journey to create an even stronger offering for our clients and our people: In May 2023, we announced our proposed merger with Shearman and Sterling, with the intention of becoming a new global leader named Allen Overy Shearman Sterling, A&O Shearman for short.
- With a shared commitment to attracting and retaining the best people and an equal focus on creating a diverse, equitable and inclusive workplace, we’re confident that this merger will further our efforts to leave a better firm for future generations as well as providing our people with exceptional career opportunities along the way.- With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development - providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognizing that those may look different for everyone.
- We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences - whatever defines you, we ask you to bring your whole self to work. What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.
- **Department purpose**

The role of the BAU is:

- to process requests from partners for A&O to accept new legal matters including, in particular, performing anti-money laundering, sanctions and background checks on new clients and performing conflicts checks (within internal databases) on each new matter (for both new and existing clients);
- to obtain from relevant lawyers required evidence of identity for new clients (and existing clients for whom the practice has done no work in the preceding two years and whose ownership or control may therefore have changed in the intervening period);
- to authorize the opening of new legal matters when checks have been completed and any issues or problems satisfactorily resolved;
- to facilitate resolution of legal conflict issues in consultation, where appropriate, with A&O senior management;
- to facilitate resolution of business conflict issues in consultation with relevant partners/senior lawyers including, if necessary, A&O senior management;
- to determine the need for information barriers to enhance the internal security of information and to facilitate them being established to meet the requirements of the situation;
- to intervene (where needed) to direct the required levels of matter/virtual file security within the A&O virtual filing system;
- to receive, monitor and (where appropriate) keep a central record of terms of engagement agreed with clients, to remind lawyers of the need to ensure that the terms of our engagements are clear and documented and to advise lawyers on unusual/non-standard terms and on aspects of the firm's engagement terms policy; and
- to deal with business acceptance queries (including conflicts and anti-money laundering ID queries).

**Role and responsibilities**
- Taking responsibility for individual matter inception request submitted via business acceptance system and then monitoring the progress of such requests to conclusion (using workflow technology).
- Covering all aspects of matter and client inception from conflict checking to client on-boarding through understanding and implementing the appropriate AML/KYC regulations, rules and processes
- Performing relevant databases searches to satisfy A&O's regulatory requirements in relation to conflicts of interest
- Analyzing the information submitted by fee-earners in matter inception requests.
- Liaising with relevant fee-earners and with support departments such as Finance and Business Development at appropriate stages of the business acceptance process.
- Helping to develop internal databases of information for use in conducting regulatory checks and searches during business acceptance process.
- Providing reports and updates of items on work list as required.
- Assisting with monitoring service levels of unit (e.g. speed of responses and quality of decision making).
- Undertaking administrative duties including record mainten

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