Estimating Coordinator

3 weeks ago

Ocoee, United States Rapid Building Solutions Full time

**Estimating Coordinator (Entry Level)**

As an Estimating Coordinator at Rapid Building Solutions, you will play a crucial role in supporting our estimating department by coordinating and managing various administrative tasks. This entry-level position is ideal for individuals who are organized, proactive, and eager to learn about the construction industry.

**Key Responsibilities**:

- Sending Out Contracts: Prepare and send out contracts to clients, subcontractors, and suppliers. Ensure all necessary documentation is included and accurately reflects project details.
- Creating Estimating Folders: Organize and maintain digital and physical estimating folders for each project. Ensure all relevant documents, such as drawings, specifications, and correspondence, are properly filed.
- Data Entry: Accurately enter project data into estimating software and databases. Maintain up-to-date records of project estimates, costs, and other relevant information.
- Communication: Serve as a point of contact between the estimating team and external stakeholders. Respond to inquiries and follow up on outstanding items.
- Document Management: Assist in the preparation, review, and distribution of bid documents. Ensure all documentation complies with company standards and client requirements.
- Schedule Coordination: Help coordinate project timelines and schedules with the estimating team to ensure timely delivery of estimates and proposals.
- Support Estimators: Provide administrative support to estimators by gathering and organizing necessary information, assisting with quantity take-offs, and preparing cost estimates.
- Continuous Improvement: Participate in team meetings and training sessions to enhance skills and knowledge related to estimating and construction processes.

**Qualifications**:
Education: High school diploma or equivalent required. An associate's degree or coursework in construction management, business administration, or a related field is a plus.

Experience: No prior experience is required; however, previous administrative or data entry experience is beneficial.

**Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Additional Requirements:

- Willingness to learn and adapt to new tasks and software.
- Basic understanding of construction terminology and processes is advantageous but not required.

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- No weekends

**Experience**:

- Construction estimating: 1 year (preferred)

Ability to Commute:

- Ocoee, FL 34761 (required)

Ability to Relocate:

- Ocoee, FL 34761: Relocate before starting work (required)

Work Location: In person

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