Ap Payroll

Purpose
Dual role requires the individual to be responsible for coordinating employee payroll and benefits in accordance with company policies and procedures and applicable state and federal laws. For accounts payable, the responsibility lies on processing transactions accurately and timely in accordance with company policies and procedures.

**Responsibilities**:
I. Demonstrates commitment to company’s mission, values and standards of ethical behavior.
II. Models a positive and professional image that emulates the organization’s mission and encourages a spirit of cooperation with coworkers. Provides assistance to coworkers and promotes teamwork by sharing information useful to achieving desired results.
III. Ensures that all residents are treated fairly, with kindness, dignity, and respect and their rights are protected at all times.
IV. Complies with all company and departmental policies and procedures.
V. Maintains a thorough understanding of all payroll functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information system.
VI. Processes Payroll per facility payroll schedule, company policies and applicable laws, to ensure accurate, timely receipt of paychecks.
VII. Ensures that all checks, records, reports and data are kept confidential and are locked and secured. Discusses employee information with supervisors only on a needtoknow basis.
VIII.Reviews, adjusts and transmits hours to corporate payroll. Codes checks with appropriate
department number to assure that salary and wage expenses are distributed to correct
department.
IX. Arranges for all employees to sign their timesheets every pay period.
X. Coordinates review with department managers and ensures any adjustments are approved by both employee and supervisor. Provides daily accounting of missed punches and other required adjustments at daily stand up meeting and ensures they’re resolved within 24 hours. Reports missing meal breaks and ensures penalty is paid.
XI. Track Attendance records and communicates to department managers when absence becomes excessive.
XII. Maintains payroll records for all employees, including setting up new hires, posting changes to current employees and processing termination paperwork in accordance with established policies and procedures. Ensures paperwork is processed in a timely manner.
XIII. Resolves payroll disputes by assisting employees in obtaining information concerning their payroll check, deductions, accruals, over time, etc..., as necessary.
XIV.Prepares financial and statistical reports concerning payroll information as directed.XV. Ensures that employee benefits enrollment, changes and terminations are processed in a timely
and accurate manner.XVI.Helps to resolve issues with employee benefits and assists with open enrollment process.XVII. Assists in ensuring that employees injured onthejob are sent to company’s clinic in a timely
manner, that paperwork is completed within 24 hours and forwarded to Risk Management Employee Safety department immediately thereafter, a thorough investigation is completed in accordance with facility policy and procedure.
XVIII. Coordinates employee leaves such as FMLA/CFRA, Pregnancy Disability Leave, Worker’s Compensation disability, and personal leaves in accordance with federal and state law and company policies and procedures. Facilitates communication between company and employee, ensures documentation from medical provider is received and sent to corporate human resources in a timely manner. Informs corporate payroll when employee is to be removed from payroll and/or benefits.
XIX. May be crosstrained in Accounts Receivable, Accounts Payable, Admissions and Receptionist duties and other appropriate business office functions, and provides support as needed.
XX. Maintains a thorough understanding of all Accounts Payable functions, company policies and procedures government regulations, data information systems and business relations with other companies as well as outside vendors.
XXI. Forwards invoices to appropriate department personnel for general ledger coding and approval for payment.
XXII. Verifies the accuracy of invoices received for quantity, unit price, extensions and discounts and matches packing slips with the purchase order. Communicates with department supervisors on invoices and purchase orders containing errors.
XXIII. Keys invoices into AP system on a timely and accurate basis but no less than weekly.
XXIV. Submits AP to Administrator for approval on a timely and accurate basis but no less than
weekly.XXV. Completes monthend process ensuring all monthly invoices are keyed and submitted per
corporate close schedule.XXVI. Ensures monthend accruals are submitted timely. Reconciles accruals with invoices and re
accrues when necessary. Maintains file of pending packing slips and purchase orders for month
end accrual backup.
XXVII. Files monthly AP reports for audits and financial r