**Job Posting: Notice of Vacancy
It is the intention of the Thirteenth Judicial Circuit Probation Department to fill a vacancy in the
following job classification.

Job Classification: Secretary II

Location: LaSalle County, Ottawa

Department: Thirteenth Judicial Circuit Probation Department, 119 W. Madison

Street, Ottawa, IL 61350

Hours of Work: Monday through Friday 8:00 am to 4:30 pm

Wage Range: $15.00 hourly

Position is: Full Time, Bargaining Unit, LaSalle County Benefits package

See Job Description for Duties, Minimum Qualifications and Physical Demands.

Application and unofficial Transcripts to:
Thirteenth Judicial Circuit Court Services
C/O Susan Dobbs

Director of Probation Services
119 West Madison Street, Room 404, Ottawa, IL 61350
- Must be filled out completely
- Employment History, Be Sure to mark current/past Employers may be
contacted

a valid Illinois Driver’s License

Application Deadline: Open until filled

**LaSalle County**

**Job Description
**Job title: Secretary II**

**Work Location: LaSalle County Downtown Courthouse, Ottawa**

**Division/Department: Probation and Court Services**

**Reports to: Administrative Assistant**

**Employment Classifications: Salary Grade: **
**Full-time  **Part-time **
**Exempt  **Nonexempt Current Employee holding position is: **
**Salaried **Hourly __ **
**Bargaining Unit**

**Essential Duties and Responsibilities**:
**The primary responsibility of this position is to assist in the coordination of the various activities of the department.**
- Process mail
- Maintain an orderly filing system
- Prepare general correspondence as required
- Assist Administrative Assistant to maintain a proper supply of office supplies (Bureau/Grundy Counties)
- Operates various office equipment (computer, copier, scanner, fax machine, etc.)
- Perform receptionist duties. Handle wide variety of inquiry calls i.e., Circuit Personnel, related Agency Personnel, Counties

and States, etc.
- Handle all correspondence and draft letters for Director of Probation Services, Supervisors and Probation Officers
- Completes statistical information as required by Judicial System, A.O.I.C., etc.
- Greet Clients and visitors to the department and direct to the appropriate person/department
- Prepare and track Vouchers for bill paying
- Prepare reports as required
- Provide Clerical services to all officers of the Probation Department
- Attend required continuing education and county mandatory training sessions
- Fill in at other circuit counties probation departments as needed
- Computer Input
- Perform other duties as required or assigned
- Performs all job tasks within the rules and guidelines of the County’s Safety Policy and Procedure Manual

**Education and/or Work Experience Requirements:
- High school Diploma required. Coursework in General Office Machines, Bookkeeping and Typing a plus.
- Must be able to operate office equipment and have experience with Microsoft office programs.
- Excellent verbal and written communication skills, including ability to effectively communicate with internal department

and externally with governing agencies and media.***
- Ability to follow direction and work independently.**
**PHYSICAL DEMANDS**:

- The physical demands described here are representative of those that must be met by an employee to successfully perform the _
- essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the _
- essential functions._
Requires sitting (5-8 hrs.), standing/walking (4-6hrs) and constant use of the hands and fingers for typing/keyboarding. This
- position may experience occasional standing, walking, lifting, reaching and grasping and repetitive movements. Defined Light Work- May require exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible

amount of force constantly to move objects. Close visual acuity required to perform activity such as preparing and analyzing data
- and figures; viewing a computer terminal.**WORK ENVIRONMENT**:

- The work environment characteristics described here are representative of those an employee encounters while performing the _
- essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the _
- essential functions._
normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this positio