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Dean's Infrastructure
3 months ago
Under direction from the Ed&IS Chief Financial Officer and Chief of Staff, serve as a Dean's Infrastructure and Initiative Processor for the School of Education and Information Studies (Ed&IS). The Dean's Infrastructure and Initiative Processor is required to provide proactive, high-quality, flexible, and reliable assistance as a member of the Ed&IS Business Office unit. Responsibilities include serving as the main point of contact for select Dean's infrastructure units and Dean Initiatives related processing and reimbursement requests; providing support with various tasks such as financial management; budgeting and accounting support management (accounts payable transactions such as purchases and reimbursements, accounts receivables, etc.); facilitating departmental purchasing needs; supporting efforts in financial journals and ledger reconciliation and audits, ad-hoc reporting, and a variety of other general administrative duties. Incumbents will work in collaboration with Business Office Manager, CFO and COS. to create a streamlined processing and reimbursement system within the school across various dean units. This position requires a high level of organization, coordination, and attention to detail, and the ability to communicate clearly across a variety of platforms and within a diverse community. This position offers the opportunity of a hybrid schedule that includes remote work some days of the week with the rest of the workweek held on UCLA campus, contingent upon school need.**Salary & Compensation**
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
**Qualifications**
- Experience working in an administrative, clerical, or operations role providing general financial support and customer service. Demonstrated working knowledge in administrative procedures and processes (required)
- Working knowledge of UCLA accounting and financial systems; including and Transfer of funds (TOF) strongly preferred (preferred)
- Working knowledge of various UCLA financial departments' policies, procedures and reporting requirements. (preferred)
- Practical accounting experience creating financial statements, including income statements and balance sheets. (required)
- Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies (required)
- Experience within a customer service-oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups. (required)
- Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc (required)
- Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports). (required)
- Demonstrated mathematical and quantitative skills to calculate formulas and produce accurate financial reports and projections. (required)
- Ability to maintain strict confidentiality of information related to financial and personnel matters. (required)
- Ability to design and maintain spreadsheets that analyze various financial information (required)
**Education, Licenses, Certifications & Personal Affiliations**
- Bachelor's Degree or an equivalent combination of education and experience. (required)
**Special Conditions for Employment**
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
**Schedule**
8:00 a.m. to 5:00 p.m.
- **Union/Policy Covered**
CX-Clerical & Allied Services
- **Complete Position Description**
Apply
**Campus Requisition #**:
2737
**UC Payroll Title**:
BLANK AST 3
**Department**:
DEAN, GSE&IS
**Appointment Type**:
2 - Staff: Career
**Budgeted Pay Scale**:
$28.23/HR to $30.25/HR
- **Full Salary Range**:
USD $28.23/Hr. - USD $40.44/Hr.
**Remote/Hybrid Eligibility**:
Yes
**Department Location**:
457 Portola Plz Education
**Total Openings**:
1
**Full or Part Time**:
Full Time
