Registrar, Hs

**DAYS PER YEAR**:226

**SALARY MINIMUM**:$60,640

**JOB TITLE**: Registrar

**REPORTS TO**: Campus Principal - Dual Report to Director of Data Management and Compliance

**WAGE/HOUR STATUS**: Exempt

**PAY GRADE**: AI 1

**PRIMARY PURPOSE**:
The Registrar will prepare, monitor, and maintain student data accuracy regarding records, student registration, and proper coding to ensure compliance with State and District laws and policies.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

**QUALIFICATIONS**:
**Required**:

- Bachelor’s Degree from an accredited college or university

**Preferred**:

- Three years of secondary school setting experience

**Special Knowledge/Skills**:

- Computer proficiency and ability to run, create, and disseminate reports from SIS
- Effective communication, interpersonal and data entry skills
- Effective file maintenance skills
- Knowledge of state and federal accountability standards for secondary schools
- Knowledge of Student Attendance Accounting Handbook and PEIMS Data Standards
- Proficiency in use of computer software with emphasis on Microsoft Excel
- Strong organizational and people skills

**MAJOR RESPONSIBILITIES AND DUTIES**:

- Implement and monitor office protocol for data efficiency and confidentiality in a secure environment
- Maintain and enforce confidentiality of information
- Remain updated on local, state, and federal policies regarding enrollment and secondary student state and federal accountability standards
- Assist SIMS with all PEIMS related enrollment/withdrawal data
- Monitor Asst. Registrars and assist them as needed with enrollment, withdrawal and leaver data plus physical and computerized files
- Oversee the Asst. Registrar request records from other schools/district on incoming students.
- Meet monthly with SIMS, Asst. Registrars Attendance personnel and members of the non-instructional data quality team providing updates on newly enrolled students and withdrawn students
- Must attend staff development and faculty meetings as assigned and attend
- registrar sessions facilitated Management and Compliance Department
- Enter/Maintain Academic History for all students
- Oversee and ensure the completion of all transcript requests within state mandated time
- Prepare and maintain records required by federal, state, and local laws/regulations
- Monitor the receipt of, maintaining, and deliver cumulative folders to/from feeder pattern schools
- Report data needed for weekly Non-Instructional Data Quality and Compliance Team meetings.
- Maintain/validate student records including Academic Achievement Records (AAR) for students taking High School courses and cumulative folders
- Evaluate routine transcripts for all students to determine appropriate and equivalent awarding of credits and grade placement.
- Distribute final transcripts to colleges immediately after graduation and compile graduation information from state reports.
- Process, Compile, maintain, and distribute accurate senior ranks and GPAs
- Follow district retention, promotion, and reclassification policies and procedures
- Provide official transcripts and educational documents to NCAA eligibility requirements
- Process and submit UIL Academic guidelines and forms
- Enter/maintain all students graduation programs (minimums, Recommended, and Distinguished Achievement) as provided by campus Academic Counselors
- Collaborate with campus Counselor regarding non-routine, out of state, out-of-country, private school, and/or home school transcripts situations
- Coordinate with Academic Completion Specialists to evaluate and support the drop out recovery intervention process
- Perform all other duties as assigned

**WORKING CONDITIONS**:
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.