Data/Attendance Secretary

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Frontline Applicant Tracking - Federal Way Public Schools

• Days of the Week:
  Monday,Tuesday,Wednesday,Thursday,Friday
• Shift Times:
  7:30am - 4:00pm

POSITION SUMMARY The Data/Attendance Secretary - Elementary is the main contact for student records, including attendance, discipline and emergency contact information. This position is responsible for registering and withdrawing students, and ensuring that class lists are current, and may assign new students to classrooms. Additionally, this position is responsible for recording and tracking attendance records for students as well as greeting guests cordially, making them feel welcome in the school and ensuring that their needs are met.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for greeting students, staff, parents, community members, and other visitors upon their entrance to the building. Also answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages.
• Responsible for reviewing, accepting and processing student on-line registrations and withdrawals.
• Responsible for intake and export of student files to and from various districts.
• Responsible for generating standardized or designing custom data reports from District's current Student Information System.
• Responsible for assisting parents with the creation and activation of online parent view accounts. Assist parents with online registration forms.
• Responsible for recording and tracking attendance records for students using the District's current Student Information System.
• Make phone calls to verify student absences.
• Responsible for producing daily attendance reports.
• Participate and prepare reports for the building attendance team.
• Responsible for submitting, tracking and maintaining Becca records.
• Responsible for processing student registration and withdrawals.
• Responsible for McKinney Vento student intake and maintenance of records.
• Responsible for recreating the master schedule in the student information system including calendar, bell schedule, and period definitions.
• Generate and print report cards.
• Assist parents in using online ParentVue accounts.

OTHER RESPONSIBILITITES

• Assist with other office duties.
• Assist in processing student discipline communication between building administration, parents, and central office staff.
• Maintain volunteer records, ensuring that background checks have been performed and cleared.
• Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Maintain preschool registrations which may include tuition-based programs and wait lists.
• Multilingual staff member may be asked to translate within their scope of work.

REQUIRED QUALIFICATIONS:

Education and Experience

High school diploma or equivalent

Two (2) years data processing and secretarial experience

ADDITIONAL REQUIREMENTS:

Proficiency with Microsoft WORD and EXCEL

Positive evaluations

PREFERRED QUALIFICATIONS:

Experience in a Student Information System

CONDITION OF EMPLOYMENT:

• Criminal background clearance
• Valid Washington State Driver's license
• Work scheduled hours