Payroll Specialist, Global Finance

Payroll Specialist, Global FinanceBy using this site you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.# Join Our Team## Payroll Specialist, Global FinanceApply: United States
- Remote: Full time: Posted Yesterday: R-02684# Who We AreInternational Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. # The NeedFor over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Payroll Specialist, Global Finance to support the work of justice by leading the end-to-end payroll process to deliver accurate, timely payments in compliance with federal, state, and local laws. The role develops and executes payroll strategies that strengthen efficiency, controls, and employee service while overseeing payroll data, deductions, account reconciliations, and complex issue resolution. The Payroll Specialist partners with Accounting Systems teams to implement system enhancements and configurations and collaborates with HR, Accounting, and third-party providers to resolve payroll, tax, and benefit issues. The role also serves as a point of contact for employee payroll questions, supports audits, and mentors staff. *This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to the Director, US Finance & Accounting and requires current authorization to work in the United States. Visa sponsorship is not available for this position, now or in the future.* #

Responsibilities:
Leadership and Management:
* Develop and execute the payroll operating strategy and oversee payroll and payroll tax processing for the organization;
* Establish priorities, coordinate responsibilities and deadlines across contributing teams, and lead improvements that strengthen accuracy, efficiency, and continuity of payroll operations;
* Partner with HR on expatriate taxation and hypothetical tax calculations;
* Develop and apply payroll policies and Workday processes for US and global employees in coordination with HR teams; and
* Serve as lead trainer and provide employee support regarding payroll calculations, deductions and time-card submission. Policies and Procedures:
* Work with the Director, US Finance & Accounting to update payroll policies and related financial statement practices for new GAAP and regulatory requirements;
* Partner with the Director, US Finance & Accounting to assess and execute payroll improvements by evaluating process risks, operational needs, and opportunities to improve payroll processing efficiency and effectiveness;
* Identify opportunities to improve Workday, ADP, and other payroll-system processes, functionality, workflow, data management, and automation; and
* Lead testing of new and updated Workday functionality and support system upgrades. Communication:
* Serve as a point of contact for employees and resolve payroll questions with clear, timely, and service-oriented communication; and
* Coordinate with HR, Accounting, external auditors, and third-party vendors on payroll information, approvals, and deadlines. Training and Development:
* Train new staff members to prepare and submit timesheets and other payroll-related forms; and
* Mentor staff and provide practical guidance on payroll processes and requirements. Documentation, Reporting & Data Management:
* Perform monthly payroll ledger analysis and account reconciliations, resolving discrepancies promptly;
* Develop custom reports from ERP system and support users in retrieving payroll data;
* Maintain payroll software, systems, policies, and procedures and recommend updates;
* Ensure all financial, tax, and payroll year-end reporting requirements and deadlines are met, including but not limited to W-2 and Affordable Care Act (ACA) reporting;
* Prepare weekly, monthly, quarterly, and year-end management reports covering gross payroll, hours worked, vacation accrual, taxes, benefits, garnishments, and deductions; and
* Evaluate payroll accuracy, turnaround times, workflow efficiency, data quality, and employee service to identify recurring issues. Prioritize and implement process improvements with the teams responsible fo