Construction Secretary

Job DescriptionJob Description

Job Title:

Secretary / Notary (Sales-Focused) – Construction Industry Location:

Seffner, FL Job Type:

Temporary to Permanent

Job Overview: We are seeking a

sales-driven Secretary / Notary

to join a growing construction and development company in Seffner, FL. This role is ideal for someone who not only excels in administrative support but also brings a

strong sales and customer engagement background

. You will play a key role in supporting business growth by assisting with client interactions, follow-ups, and sales-related processes while managing essential office functions.

Key Responsibilities:

Serve as a

front-line point of contact

for clients, delivering excellent customer service

Support the sales process by assisting with

client communication, follow-ups, and relationship building

Help prepare proposals, contracts, and project documentation

Identify opportunities to

enhance client experience and support business development efforts

Perform notary services for company documents and transactions

Manage phones, emails, and office correspondence professionally

Maintain organized filing systems (physical and digital)

Assist with scheduling, data entry, and general office operations

Qualifications:

Active Florida Notary Public certification (required)

Prior administrative or secretarial experience required

Construction industry experience required

Strong background in sales, customer service, or client-facing roles REQUIRED

Proven ability to communicate confidently and build rapport with clients

Highly organized with strong attention to detail

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to multitask in a fast-paced, deadline-driven environment

Work Environment:

Office setting within a construction/development company

Team-oriented, fast-paced environment with a strong focus on client satisfaction and growth

Schedule:

Monday – Friday (hours may vary)

\nCompany Description

Mobile Staff Solutions is a full-service staffing company dedicated to efficiently and effectively managing our clients hiring process by:

Delivering better candidates by customizing the screening and assessment process for each and every customer. Quickly building a diverse candidate pipeline to reduce hiring time and cost. Offering flexible workforce options such as: temp, temp-to-hire, and direct hires. MSS is an equal opportunity employer. Calls made to and from our office are recorded for quality and training purposes. The employees of MSS are dedicated to providing superior candidates and service to our clients by:

Gathering vital information on the skills needed for the position. Analyzing the clients strategic goals. Locating, selecting and screening candidates. Scheduling interviews and preparing offer letters. Understanding the culture of their company and staff. ONLY LOCAL APPLY Mobile Staff Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to , , , , , , status, genetics, protected veteran status, , or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company DescriptionMobile Staff Solutions is a full-service staffing company dedicated to efficiently and effectively managing our clients hiring process by:\r\n\r\nDelivering better candidates by customizing the screening and assessment process for each and every customer.\r\nQuickly building a diverse candidate pipeline to reduce hiring time and cost.\r\nOffering flexible workforce options such as: temp, temp-to-hire, and direct hires.\r\nMSS is an equal opportunity employer. Calls made to and from our office are recorded for quality and training purposes. \r\nThe employees of MSS are dedicated to providing superior candidates and service to our clients by:\r\n\r\nGathering vital information on the skills needed for the position.\r\nAnalyzing the clients strategic goals.\r\nLocating, selecting and screening candidates.\r\nScheduling interviews and preparing offer letters.\r\nUnderstanding the culture of their company and staff.\r\nONLY LOCAL APPLY\r\nMobile Staff Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to , , , , , , status, genetics, protected veteran status, , or expression, or any other characteris