Payroll & Timekeeping Systems Manager

Payroll & Timekeeping Systems ManagerBuild the future, spark innovation and align your career with purpose.
McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.
Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:renewables and energy servicesengineering and designconstruction and facility servicesTo get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?The Opportunity with McKinstryMcKinstry is looking for an experienced Payroll & Timekeeping Systems Manager to join our Business Technology division in Seattle. This is a working manager (player-coach) role — you will be the primary hands-on resource responsible for the day-to-day administration, configuration, and support of both our Payroll systems and Timekeeping/Time Entry systems, while also leading a growing product team.
These systems operate within a broader integrated technology ecosystem — connecting with our HCM platform and ERP systems spanning financial management and project costing. You will need to understand how data flows across these integrated systems, troubleshoot issues that cross platform boundaries, and serve as the internal expert across the full time-to-pay lifecycle and its downstream impact on financials and project costs. Experience working within this kind of integrated environment is essential.
The ideal candidate brings hands-on experience administering enterprise Payroll, Timekeeping/WFM, and integrated HCM or ERP systems (such as UKG Pro, UKG WFM/Dimensions, Workday, ADP, Ceridian Dayforce, Kronos/TCP, SAP, Oracle, or similar platforms), combined with strong product leadership and people management skills. UKG Pro and/or UKG WFM experience is strongly preferred but not required — what matters most is your depth across these system types and your ability to drive results across technical and business teams.

Key Responsibilities
Hands-On Systems Administration & SupportServe as the primary hands-on resource for Payroll and Timekeeping/Time Entry systems — owning configuration, troubleshooting, and day-to-day operational support across both platforms.
Understand and manage the integration between time entry, payroll, HCM, and ERP systems — ensuring accurate data flow across platforms, identifying root causes of cross system issues, and driving resolution.
Support downstream financial and project costing processes by ensuring payroll data is accurately mapped and transmitted to ERP financial and project cost modules.
Manage and resolve system issues, escalations, and service requests in partnership with vendors, IT, Finance, and internal stakeholders.
Maintain deep knowledge of Payroll, Timekeeping, HCM, and ERP integration technologies, industry trends, and the evolving needs of the business.
Partner with IT, Finance, consultants, and vendors to deliver and integrate technology solutions.
Product & Technology LeadershipLead development, enhancement, and adoption of Payroll and Timekeeping solutions across the full product lifecycle.
Define product features and enhancements in collaboration with stakeholders across HR, Finance, and Operations; produce Product Requirement Documents (PRDs), UAT plans, and training materials.
Prioritize features, manage product roadmaps, and ensure successful product launches.
Bridge the gap between technical teams and non-technical business stakeholders — including HR, Payroll, Finance, and Project Management — translating complex system and integration concepts into actionable plans.
Lead project activities including product introductions, design reviews, and UAT.
Project & Delivery ManagementCoordinate work with Technology Partners, including user stories, functional specifications, and testing.
Manage and follow up on client requests to ensure high-quality product support.
Oversee resource allocation, budgeting, and prioritization across product lines.
Standardize workflows and processes, such as reporting and launch activities.
Serve as key liaison between the product organization and departmental leaders across HR, Finance, and Operations.
People LeadershipLead and grow a team of Product Managers, providing mentorship, coaching, and career development support.
Hire, onboard, and develop talent to build a high-performing product team.
Foster a collaborative, accountable team culture aligned with McKinstry's values.
What You Need to Succeed at McKinstryRequired:Bachelor's degree or equivalent work experience.8+ years of hands-on experience administering, configuring, implementing, and supporting enterprise Payroll systems AND Timekeeping/Time Entry systems (e.g., UKG Pro, UKG WFM/Dimensions, Workday, ADP, Ceridian Dayforce, Kronos, TCP, or similar