Executive Operations Partner

Executive Operations Partner, Office of the CEO (OCEO)

At Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft
capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a
hybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the
decade.

Heart’s Executive Leadership Team (ELT) is focused on delivering the company’s next critical phase:
achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program,
progressing strategic planning and fundraising efforts, and preparing the company for
industrialization and production. This is a period of high intensity, rapid decision-making, and strident
execution requiring tight coordination across engineering, operations, commercial, and corporate
functions.

Your Mission:

Heart Aerospace is seeking an Executive Operations Partner to support Heart’s Executive
Leadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center
of the company’s operating rhythm, helping ensure senior leaders are spending their time on the
highest-value priorities and that the day-to-day mechanics around strategic decision-making,
meetings, travel, external engagement, and follow-through run with precision.

The Executive Operations Partner will own core executive operations across scheduling, travel,
inbox and headquarters management support, while helping maintain order, responsiveness, and
momentum during a dynamic period of company growth. This is a high-trust, high-visibility role suited
for someone who thrives in fast-moving environments, exercises strong judgment, and brings a
service mindset, discretion, and operational excellence to supporting senior leadership. The role
requires flexibility and a high degree of responsiveness, including outside of normal business hours,
as the needs of the Executive Leadership Team evolve.

This role may suit both an experienced executive operations professional and a high-potential
early-career operator looking to build deep exposure to how a hard tech company is run at the
leadership level.

Key responsibilities include but are not limited to:

• Lead executive scheduling for members of the Executive Leadership Team , driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities
• Serve as a point of coordination for last-minute changes and shifting priorities, helping the Executive Teamres pond quickly and smoothly
• ManageExecutive Leadership Teams’inbox, including triage, drafting responses, and flagging items requiring direct attention
• Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairsactivities includingmaintainingCRM hygiene and tracking next steps
• Track meeting action items and follow-ups to ensure continuity and execution across meetings and commitments
• Identifygaps and improve systems, tools, and processes to increase efficiency and clarity
• Collaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed
• Support expense management, including receipt tracking, reconciliation, andtimelysubmission

Travel & planning:

• Support executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard .
• Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements
• Support the Office Manager with headquarterslogistics, helping manage executive movements and the day-to-day details that keep the office running smoothly. I ncluding overseeing meeting room scheduling,coordinatingcatering, supplies, printed materials, and other on-site needs for executive meetings and leadership activity.
• Ensure a polished, high-quality, and well-run experience for visitors engaging with Heart leadership, from arrival through departure

Special Projects & Initiatives:

• Support headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability of the space
• Contribute to the look and feel of the executive and headquarters environment, including decor, materials, and overall presentation of the company to internal and external stakeholders
• Assistin building and refining internal processes, templates, and materials that support executive operations and company-wide coordination

You’ll Bring These Qualifications for the Executive Operations Manager position:

• 5+ years of experience supporting founders, senio