Director of Strategic Portfolio Management and PMO

GENERAL PURPOSE AND SCOPE OF POSITION:

The Director of Strategic Portfolio Management & PMO leads the Office of Information Technology project portfolio and directly manages select high-priority technology projects and programs. This working director partners with the CIO, OIT leaders, and project teams to align initiatives with institutional priorities, establish clear priorities, improve delivery, manage cross-team dependencies, and provide leadership with timely visibility into progress, risks, resource needs, and upcoming decisions. The Director will build a collaborative, service-oriented PMO while remaining actively engaged in project planning and execution.

MAJOR RESPONSIBILITIES:

• Step into complex or at-risk projects when additional structure, coordination, or leadership is needed.
• Facilitate project teams, steering committees, and cross-functional working groups to move work from planning through implementation and transition.
• Develop and manage project charters, scope, schedules, budgets, resource plans, risks, issues, decisions, and stakeholder communications for assigned initiatives.
• Directly lead select high-priority, enterprise technology projects and programs sponsored by the CIO.
• Lead and maintain the OIT portfolio of strategic initiatives and major projects.
• Establish a consistent process for project intake, evaluation, prioritization, sequencing, and review.
• Partner with OIT leadership to align technology work with institutional priorities and available capacity.
• Develop and maintain an OIT roadmap showing major initiatives, milestones, dependencies, and resource needs.
• Create concise portfolio dashboards and executive reporting on progress, risks, decisions, and capacity.
• Identify cross-team dependencies, competing priorities, and barriers that require leadership action.
• Establish practical project management standards, tools, templates, and expectations.
• Coach and support project sponsors, project managers, and delivery teams in planning and execution.
• Facilitate portfolio reviews and ensure decisions, owners, and follow-up actions are clear.
• Build and continuously improve a trusted, service-oriented PMO function.
• Perform other duties as assigned.
• Provide leadership through influence, facilitation, project direction, and portfolio governance; this position currently has no direct reports.

SUPERVISION RECEIVED:

Senior Vice President & Chief Information Officer (CIO)

SUPERVISION GIVEN:

This position currently has no direct reports. Provides leadership through influence, facilitation, project direction, and portfolio governance.

HIRING RANGE:

$85,000 - $95,000

EDUCATION:

Bachelor's degree in information technology, business administration, management, organizational leadership, or a related field is required. Master's degree preferred.

EXPERIENCE:

• Experience leading complex, cross-functional initiatives and establishing project governance or portfolio management practices.
• Experience with prioritization, planning, risk management, executive reporting, and stakeholder decision-making.
• Strong communication, presentation, facilitation, and relationship-management skills.
• Demonstrated ability to influence across teams and translate complex information into clear recommendations and actions.

Preferred

• Master's degree in a related field.
• PMP, PfMP, PgMP, or comparable professional certification.
• Experience building or maturing a PMO or portfolio management function.
• Experience in higher education or another complex, distributed organization.
• Experience with project portfolio management and reporting platforms.
• Change management training or certification.

INSTITUTIONAL EXPECTATIONS:

• Strategic thinking and sound judgment.
• Portfolio and project leadership.
• Collaborative influence and relationship building.
• Executive communication and decision facilitation.
• Planning, organization, and follow-through.
• Systems thinking and continuous improvement.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to