Inventory & Warehouse Coordinator

Inventory & Warehouse Coordinator (Contract)

Seeking an experienced Inventory & Warehouse Coordinator for an approximately 3-month temporary contract assignment supporting a specialized technical service and equipment organization.

This individual will provide hands-on coverage for the company's day-to-day inventory and warehouse operations while a current team member is on leave. The role will be responsible for keeping shipping, receiving, inventory, purchasing, and parts-related activities moving efficiently within a small warehouse and service environment.

The successful candidate will be comfortable working independently, personally executing routine warehouse and inventory transactions, and coordinating with internal technical resources when additional part or product knowledge is required.

This is an onsite position working Monday through Friday.

Responsibilities for Inventory & Warehouse Coordinator:

• Manage day-to-day shipping and receiving activities.
• Receive incoming materials, components, and parts and ensure transactions are accurately recorded.
• Identify internal part numbers and locate required parts within inventory.
• Pull and prepare parts and components for customer orders, service requirements, and field service personnel.
• Coordinate outbound shipments to customers and field service engineers.
• Monitor inventory availability and identify when additional material needs to be purchased.
• Use purchasing history and supplier information to identify appropriate vendors for needed parts.
• Generate purchase orders and support basic purchasing activity.
• Process routine receiving transactions, including converting purchase orders to bills as material is received.
• Perform basic inventory-related data entry and maintain accurate transaction records.
• Update Excel files and cloud-based inventory or tracking documents as needed.
• Work with technical team members when assistance is needed identifying specialized components or sourcing history.
• Maintain an organized and efficient flow of parts and materials through the warehouse.
• Support routine inventory and warehouse activities so internal leadership can remain focused on higher-priority operational and process-improvement work.
• Take over routine execution currently being covered by internal leadership and keep shipping, receiving, purchasing, and inventory activity moving during the leave period.

Requirements for Inventory & Warehouse Coordinator:

Required

• Prior hands-on experience in inventory, warehouse, shipping/receiving, materials, parts, production, or a similar operational environment.
• Experience performing shipping and receiving activities.
• Experience locating, pulling, organizing, and tracking inventory or parts.
• Comfortable performing routine computer-based transactions and data entry.
• Ability to work independently and manage day-to-day responsibilities in a small warehouse environment.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with technical and operational team members.
• Ability to work onsite in West Berlin, New Jersey.
• Availability and willingness to accept a short-term temporary assignment.

Preferred

• Experience with QuickBooks Online.
• Experience creating purchase orders.
• Experience processing material receipts and converting purchase orders into bills.
• Basic Microsoft Excel skills.
• Experience supporting service parts, technical equipment, manufacturing, production, or field service operations.
• Prior experience working in a small warehouse or parts environment where the individual personally handled multiple operational functions.
• Comparable inventory, purchasing, or warehouse systems experience may be considered in place of QuickBooks Online experience.