Events Specialist
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Events Specialist
The Events Specialist is responsible for planning, coordinating, and executing Chamber programs and events that support member engagement and community development. This position serves as an initial point of contact with the business owners and general public. Key duties include: planning events, adhering to event budgets, set up/tear down of events, managing events, soliciting sponsors or partner organizations, assisting in marketing, and promoting events with media outlets including web, social, print, & radio.
Essential Duties And Responsibilities:
1. Plan, coordinate, and execute Chamber events and special projects, including networking events, Business After Hours, ribbon cuttings, professional seminars, legislative events, MDBA meetings, and other community engagement activities while maintaining established budgets.
2. In collaboration with the Marketing and Communications Coordinator, write, design, and edit materials (programs, tickets, email blasts, etc.) for events.
3. Manage event logistics while complying with the constraints of event budgets.
4. Assist with event sponsorship packages and agreements.
5. Perform some clerical duties; receive and screen telephone calls and visitors; provide courteous and responsive assistance; answer questions and provide information to the public; and respond professionally and appropriately when referring complaints.
6. Arrange, coordinate, schedule and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments, as directed.
7. Prepare and order office supplies.
8. Attendance at Chamber events outside of normal work hours may be required of this position.
9. Assist the Chamber President with project management.
10. Arrange and coordinate Chamber committees, groups, and programs.
11. Answer inquiries efficiently, with business maturity, discretion, while maintaining positive working relations.
12. Communicate effectively, both verbally and in writing.
13. Analyze and solve problems.
14. Perform other duties as assigned.
Minimum Qualifications:
· High School Diploma or General Education Degree (GED).
Bachelor's degree in Business Administration, Events Management, or similar field is preferred.
· Three (3) years' experience in events planning, marketing, administrative support or related work.
· Proficient in using Microsoft Office Word, Outlook, Excel, and PowerPoint applications.
· Experience with social media platforms and digital communications.
Supervision Exercised: None
Supervision Received: Reports to MACC President
Public Contacts: Frequent contact with employees, business owners, and the general public.
Non-Discrimination Policy: MACC does not discriminate based on disability status in the admission or access to, treatment or employment in its programs and activities.
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