Skilled Trades Office Manager

Position Details

Position Information
About Us
Howard Community College (HCC) is an exciting place to work, learn, and grow We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here

Position Title
Skilled Trades Office Manager

FLSA
Non-Exempt

FT/PT
Full Time

Hours Per Week
37.5

Work Schedule
Monday-Friday

Grade
12

Compensation Range
$28.70-37.70 hourly

Summary
The Office Manager for the Skilled Trades Department provides comprehensive administrative, secretarial, and recordsmanagement support to ensure smooth daily operations across workforce programs such as HVAC, Electrical, Plumbing, Welding, Mechatronics, Automotive, Manufacturing, Construction Management and Building Automation. This role is the central hub for faculty, students, apprentices, and industry partners, maintaining efficient office systems and supporting compliance, scheduling, and departmental coordination. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, trade-oriented environment.

Essential Role Responsibilities
* Department Operations Coordination - Manage daily office workflow, coordinate faculty schedules, maintain departmental calendars, and support program leads with administrative tasks. * Records & Compliance Management - Maintain accurate student, certification, and apprenticeship records; ensure compliance with FERPA, OSHA training documentation, credential tracking, and institutional retention policies. * Secretarial & FrontOffice Support - Provide professional reception services, manage phone/email communication, draft correspondence, prepare meeting agendas, and take minutes for departmental meetings. * Program & Instructor Support - Assist faculty with course materials, room scheduling, lab access coordination, and communication with students and industry partners. * Budget, Purchasing & Inventory - Process purchase orders, track expenditures, maintain supply inventories, and coordinate procurement of tools, PPE, and lab materials. * Data Entry & Reporting - Enter data into SIS, LMS, and workforce systems; generate reports for enrollment, certification progress, attendance, and grantfunded program requirements. * Event & Project Coordination - Support department events such as advisory board meetings, career fairs, employer visits, and student credentialing sessions.

Minimum Education Required
Associate's degree

Experience Required
* Office Technology Proficiency - Strong skills in Microsoft Office, Google Workspace, SIS/LMS platforms, and digital filing systems. * Communication & Customer Service - Ability to communicate professionally with students, faculty, employers, and community partners. * Organization & Time Management - Skilled at managing multiple deadlines, interruptions, and highvolume workflow in a handson trades environment. * Attention to Detail - High accuracy in documentation, compliance tracking, and data entry. * Confidentiality & Professionalism - Understanding of FERPA, privacy standards, and sensitive student information handling. * Associate degree in Business Administration, Office Technology, or related field * Two years of administrative or office management experience * Experience with records management and customer service * Proficiency with office software and digital organizational systems * Experience in higher education, workforce development, or skilled trades programs * Familiarity with OSHA documentation, credential tracking, or apprenticeship records * Experience supporting faculty or instructional programs * Knowledge of procurement processes and inventory systems

Minimum and Preferred Qualifications

Physical Demand Summary
This role operates in a dynamic Skilled Trades setting that includes labs, shops, classrooms, and industrypartner interactions. The Office Manager is often the first point of contact for students entering trades programs and plays a key role in maintaining a professional, organized, and safetyaware department culture.

Supervisory Position?
No

Division
Teaching & Learning Services

Department
Business, Engineering, & Technology

Posting Detail Information
Posting Number
B672P

Number of Vacancies
1

Best Consideration Date
09/14/2026

Job Open Date
08/12/2026

Job Close Date

Continuous Recruitment?
No

Job Category
Staff

Benefits Summary
Howard Community College offers competitive salar