Case Administrator

Announcement #: 26-04
Location: Milwaukee, WI
Appointment: Full-time/Permanent
Open: 08/21/26
Priority: 9/18/26
Closes: Open Until Filled
Salary Ranges:
CL/26-27
$56,862 - $101,544
* Actual starting salary dependent upon applicants qualifications

POSITION OVERVIEW
This position is a component of the District Court Clerks Office; however, the successful candidate will be directly assigned to work in the chambers of U.S. District Judge, J. P. Stadtmueller. Applicant will be responsible for day-to-day case management to ensure the accuracy, quality and timeliness of court-initiated documents and proceedings processed via the courts automated electronic filing system (CM/ECF). Performs formatting/quality assurance checks prior to documents being electronically uploaded and filed. Compiles accurate data for use in completing statistical reports.

The case administrator also maintains the courts calendar; manages the scheduling of all court proceedings, including the presence of necessary case participants including court reporters and interpreters; receives and reviews incoming electronically filed documents and mail to determine conformity with established rules, practices and protocols.

Judge Stadtmuellers case administrator is responsible for the assignment of civil and criminal cases to each of the judges law clerks and maintains a perpetual case assignment inventory in spreadsheet form using Excel, all while serving as liaison between the clerks office, attorneys, the public and the judge to ensure that each assigned case proceeds efficiently and smoothly.

Performs such other administrative, operational, or technical support duties as may be assigned.

REQUIRED QUALIFICATIONS
Applicants preferred educational background includes associates, bachelors, or advanced professional degree from an accredited college or university.

Applicant must have two or more years of progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical or administrative procedures, preferably in a court or legal setting. This experience must have included the demonstrated ability to apply a body of directives, laws, protocols and regulations which involve the routine use of automated software for word processing, data entry or report generation. Advanced skills in written communications, including the writing, editing and proofreading of documents to include demonstrated proficiency with Microsoft Office- Word, Excel and PowerPoint; Adobe Acrobat and Outlook.

ADDITIONAL REQUIREMENTS:
The successful candidate must be a peopleorientated professional with an outgoing personality- someone who is friendly, organized and responsible including the following attributes:

• The ability to communicate effectively, exercising good judgment and tact,
• The ability to serve as the courts public face with a sincere desire to interact with the public in a courteous professional manner while working harmoniously with other court personnel in a team-based organization,
• The ability to be detail orientated while multitasking and meeting significant deadlines, and
• The ability to think critically while applying emotional intelligence to each situation.

Applicants with a career goal of serving the public interest in court administration are encouraged to apply for this position.

APPLICATION INFORMATION
To be considered, applicants must submit each of the following items assembled in a single PDF document and emailed to: employment@wied.uscourts.gov

1. Cover letter detailing applicants interest in being considered for this position together with a narrative
   explaining how applicants educational background and experience relate to the position requirements.
2. Resume including outside interests
3. Form AO78, Federal Judicial Branch Application for Employment - available at:
   https://www.uscourts.gov/formsrules/forms/application-judicial-branch-federalemployment
4. A list of professional references

To ensure priority consideration, applications must be received no later than Friday, September 18, 2026

Only those applications submitted electronically via email will be considered

Applications should be emailed to: employment@wied.uscourts.gov Only applicants selected for an interview may expect to be contacted

The United States District Court is an Equal Opportunity Employer

CONDITIONS OF EMPLOYMENT
This is a Sensitive Position within the JudiciaryProof of citizenship, and satisfactory completion of a background and fingerprint check are required as a condition