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Accounts Payable Supervisor

1 month ago

Winter Park, Florida, United States Hillpointe Full time

Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's Builders and Development companies, our team ensures best-in-class execution. This position is more than just a job - it's a career-defining opportunity At Hillpointe, you'll be part of a dynamic, innovative team that makes tangible impacts on day-to-day operations and contributes directly to overall success.

Accounts Payable Supervisor

Position Summary:

The Accounts Payable (AP) Supervisor will directly assist the AP Manager to ensuring that departmental processes are being reviewed and followed by staff/senior level team members. As a centralized department, the AP team is a core group that supports our Corporate, Property, and Construction Draw operations. This responsibility would also include the review and direct support, when required, of staff/senior level tasks related to the following areas:

Essential Duties and Responsibilities:

* Ensure all vendor invoices are processed, and payments are made in a timely manner.
* Manages receipt, verification, and coding of invoices to the appropriate expense and cost codes.
* Directly review and process weekly departmental check-runs.
* Identify and review processing efficiencies (with AP Manager) to improve current procedures.
* Work closely with corporate, property, and construction draw accountants to ensure most efficient workflow processing.
* Identify and investigate billing discrepancies by reconciling vendor accounts and monthly statements.
* Review and maintenance of vendor files, including W9 & COIs.
* Ensures proper maintenance, filing, and storage of all AP records.
* Perform administrative support tasks as needed.

Qualifications:

* High school degree or equivalent. Some college preferred.
* Minimum of (2) years relevant experience with an understanding of basic accounting principles.
* Meticulous attention to detail.
* Ability to multi-task when necessary.
* Solid written, verbal communication and organizational skills.
* Proficient in Word, Excel, and Outlook.
* History of building out new procedures and processes to improve AP efficiency.
* Ability to remain calm, focused, and effective under time sensitive circumstances.

NOTE: This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.