Contractor, Registrar Advisory

4 weeks ago

Dallas, Texas, United States Stellar Virtual Remote Work Freelance Full time
About Us

Stellar Virtual was founded in 2019 with one school in Texas. We serve parents of K-12 students, unhappy with their current school, or needing an at-home/flexible learning environment. Today, Stellar Virtual has grown to six schools across three states: Texas, Arizona, and Indiana. Stellar Virtual is committed to going above and beyond for our virtual families.

Our Promise
Empowering families with the choice of a high-quality virtual school with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission

Empowering Families. Unleashing Potential.

Our Core Values

Stellar Virtual has five core values that shape and define our organization's culture across all programs and locations. Each establishes a shared sense of purpose and creates a cohesive environment where everyone can feel connected to the mission.
  • Go the Extra Mile (Go): Customer Service is everyone's job.
  • Make Your Motion Matter (Make): Prioritize, focus, and support Stellar Virtual goals.
  • Kids First, Always (Kids): Our actions, decisions, and behaviors are always grounded by those we serve, students and their families.
  • Respect: Assume positive intent with our students, families, and colleagues.
  • Create, Collaborate, & Communicate (the Cs): Demonstrate the skills we want our students to learn.
We remember our values with this phrase: Go Make Kids Respect the Cs

Technology Aspect
Stellar Virtual is committed to ensuring our full-time employees have the tools they need to succeed in a virtual work environment. To support your role effectively, we provide a company-issued laptop, equipped with the necessary software, security features, and internal support. This does not apply to Independent Contractors (1099), part-time, seasonal, or unpaid individuals.

At-Will Notice
Employment with Stellar Virtual is on an at-will basis (only W2 employment types), meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws. Nothing in this job description should be construed as creating a guarantee of continued employment or a contract of employment for any specific duration. This does not apply to Independent Contractors (1099).

Equal Employment (EEO) Statement

At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Position Details
Position Name: Contractor, Registrar Advisory
Status: Non-Exempt
Type: Independent Contractor (1099)
School Year (if applicable): 2024-2025
Estimated Time to Start: 2-3 Weeks

Position Overview
The Registrar Advisory Contractor supports all aspects of managing student records, including transcripts and graduation requirements, ensuring compliance with academic policies. This role requires excellent communication and customer service skills and the ability to work both independently and in collaboration with relevant stakeholders. Key responsibilities include completing timely reports and documentation according to state and federal special education mandates, attending virtual team meetings to support eligibility determinations for special education or other educational plans, and managing paperwork and data entry to ensure ongoing special education compliance. The contractor will maintain the confidentiality of student information and utilize technology effectively for communication and record-keeping.

Essential Duties & Responsibilities
  • Facilitate the registration process by verifying and organizing required records, ensuring all documentation is complete, accurate, and compliant with academic policies.
  • Update and manage Academic Achievement Records, including cumulative student records, through accurate data entry in collaboration with the Academics team.
  • Prepare and verify lists of graduates, ensuring timely and precise archiving of grades and transcripts for state reporting and future reference.
  • Oversee and coordinate the transfer and withdrawal of student records, ensuring accurate and secure transmission to designated recipients.
  • Generate and distribute official transcripts upon request from families, institutions, and relevant stakeholders, maintaining high standards of accuracy and confidentiality.
  • Enter accurate PEIMS data, including student demographics, leavers, and completions, in alignment with Texas state reporting requirements.
  • Request, track, and distribute incoming student records from prior institutions to ensure a smooth onboarding process.
  • Draft and release official communications concerning student records, retention policies, and updates for families in Texas Virtual Schools, Stellar Virtual, and affiliated partners as needed.
  • Collaborate with academic staff and students to support and monitor graduation plans and CCMR (College, Career, and Military Readiness) objectives.
  • Assist in developing and maintaining accurate course schedules and sections within the system, ensuring students are properly placed according to academic requirements.
  • Verify and apply appropriate coding for senior students to meet graduation requirements, ensuring compliance for successful graduation tracking and state reporting.
  • Perform additional related tasks as requested to support operational and academic objectives.
Knowledge, Skills & Attributes
  • Proficiency in MS Excel and MS Word; adaptability to new technologies, including Google Workspace, Google Sheets, and Zoom.
  • Familiarity with record maintenance, district policies and procedures, state regulations, and credit requirements.
  • Strong organizational, communication, and customer service skills, along with a commitment to maintaining confidentiality and data accuracy.
Education & Certification Requirements
  • A minimum of a High School Diploma or equivalent is required.
  • At least three (3) years of clerical or secretarial experience is required.
  • A certification as a School Counselor, Social Worker, or School Psychologist is necessary to justify expertise in this or similar roles.

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