Accounting Associate

4 weeks ago

Lynchburg, Virginia, United States BMS Direct, Inc. Full time
Accounting Associate

Location: Lynchburg, Virginia

Reports To: Accounting Manager

Job Type: Full-Time
Job Summary
The Accounting Associate plays a key role in ensuring accurate financial operations within the printing and mailing industry. This position is responsible for overseeing postage reconciliation, supporting general accounting functions, and serving as a backup for payroll processing and employee benefits administration. The ideal candidate will have strong analytical skills, attention to detail, and experience in accounting within a high-volume transaction environment.
Key Responsibilities Postage Reconciliation & Financial Reporting
  • Reconcile postage accounts, ensuring accuracy and proper allocation of funds for mailing services.
  • Track and audit postage expenses, including permits, meters, and prepaid postage accounts.
  • Investigate and resolve discrepancies in postage transactions and reports.
  • Generate and distribute daily, weekly, and monthly postage usage reports for internal review and client billing.
  • Assist in preparing financial reports related to postage costs and budgeting.
Payroll & Employee Benefits (Backup Support)
  • Serve as the backup for payroll processing, ensuring accuracy in employee wages, deductions, and tax withholdings.
  • Assist with benefits administration, including enrollments, terminations, and employee inquiries.
  • Maintain compliance with payroll and benefits regulations, including tax filings and reporting.
  • Provide payroll reports and support the HR department with payroll-related data as needed.
Other Duties
  • Assist in developing and improving accounting processes related to postage, payroll, and financial reporting.
  • Work closely with the operations and finance teams to ensure seamless financial transactions.
  • Support special projects and ad-hoc accounting tasks as assigned.
Qualifications & Skills
  • Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
  • 2+ years of experience in an accounting role, preferably in the printing, mailing, or logistics industry.
  • Proficiency in accounting software and Microsoft Excel (pivot tables, VLOOKUP, data analysis).
  • Experience with postage reconciliation and USPS postage systems (preferred but not required).
  • Knowledge of payroll processing and benefits administration (Paylocity or similar software experience is a plus).
  • Strong analytical, organizational, and problem-solving skills.
  • Ability to handle confidential information with integrity and discretion.
  • Excellent communication skills and the ability to work both independently and collaboratively.

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