Account Clerk II

2 weeks ago

West Chester, United States County of Chester Full time
Salary: $19.36 Hourly
Location : 313 W Market Street - West Chester, PA
Job Type: Full Time, Non Exempt
Job Number: 02840
Department: Treasurer
Division: Treasurer
Opening Date: 10/29/2024
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm

Summary

The Account Clerk II is responsible for providing a department, agency or bureau with intermediate-level fiscal support to ensure that County programs are provided effectively and efficiently.

Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department.

A criminal background check is required.
Essential Duties

  • Compile and sort documents, such as invoices and checks.
  • Substantiate business transactions.
  • Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
  • Provide clerical support (typing, filing, copying, etc.).
  • Prepare monthly production and billing reports.
  • Maintain inter-departmental job jackets and files.
  • Audit invoices against purchase orders and research discrepancies.
  • Investigate payment problems.
  • Reconcile report discrepancies.
  • Input data into the PeopleSoft Financial system according to company procedures.
  • Receptionist duties may be required (answer phones and direct inquiries).
  • Perform other duties, tasks and special projects, as required.
Treasurer
Essential duties, tasks and accountabilities may vary and could include the following:
  • Collect and process county real estate taxes.
  • Enter tax payments into the PeopleSoft financial system.
  • Prepare monthly reports to the state for state agent sales.
  • Process tax and building worksheets.
  • Enter tax payments before discount, face and penalty due dates expire.
  • Process fish reports and submit to Pennsylvania Fish and Boat Commission (monthly).
  • Verify fish applications (daily).
  • Create "on account" reports.
  • Sell dog, fish and hunting licenses.
  • Sell pistol permits.
  • Process tax receipts.
  • Balance cash drawer daily.
  • Resolve and refund duplicate payments and overpayments.
  • Answer phone calls regarding tax payments and state agent sales.
  • Process tax certifications and balance daily.
  • Handle counter duties, which include cashiering on the system, and answering questions pertaining to taxes and state agent sales.
  • Interact with other departments, including Tax Claim, Assessment, DCIS, Controller and Finance.
Qualifications/Preferred Skills, Knowledge & Experience
  • High School Diploma or General Education Degree (GED).
  • Six months to one year of job-related experience and/or training.
  • One year of general office experience (typing, clerical, filing, copying, etc.).
  • Basic skill to use a personal computer and various software packages.
  • Ability to use office machines (fax, copier, calculator, etc.).
  • Integrity and honesty.
  • Ability to use common sense understanding to carry out written or verbal instructions.
  • Strong organizational skills.
  • Ability to work independently or as part of a team.
  • Accurate and detail oriented.
  • Ability to maintain a positive public image for the department and Chester County
Preferred Skills, Knowledge & Experience:
  • Intermediate-level accounting and bookkeeping skills.
  • Ability to work with limited supervision.
  • Strong customer service skills.
  • Ability to multi-task.
  • Strong interpersonal skills.
  • Familiar with reception desk functions.
  • Exhibits a willingness to learn new tasks.
Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:
To perform this job successfully, an individual should have:
  • Basic Word skills
  • Basic Excel skills
  • PeopleSoft Financial skills or the ability to learn PeopleSoft.
  • Basic OutLook skills (Email and Calendar)
  • Basic Internet skills (for research purposes)
Physical Demands:
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.

The specific vision requirement listed for this position is:
  • Close vision for reading, writing and data entry.
Work Environment:
  • The noise level in the work environment is usually quiet to moderate.
  • Will work inside 100% of the time.
Other:
  • Required to work with money and checks (receiving and disbursing).
  • This position requires professionalism.

The County of Chester offers comprehensive benefits to our employees.
01

What is your highest level of education?
  • No formal Education
  • High School Diploma or GED
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many total years of experience do you have working with financial information and performing basic level accounting functions?
  • None
  • less than 1
  • 1+
  • 2+
  • 3+
  • 4+
  • 5+
  • 6+
  • 7+
  • 8+
  • 9+

Required Question

  • Account Clerk II

    3 weeks ago

    West Chester, United States County of Chester Full time

    Salary: $19.36 HourlyLocation : Chester County Library - Exton, PAJob Type: Full Time, Non ExemptJob Number: 03488Department: LibraryDivision: Chester County LibraryOpening Date: 02/03/2025Closing Date: ContinuousWeekly Hours: 35Shift: Monday - Friday 8:30AM - 4:30PM Summary All employees of the Chester County Library are considered a mandated reporter of...

  • Account Clerk IV

    5 days ago

    West Chester, Pennsylvania, United States County of Chester Pennsylvania Full time

    The Account Clerk IV is required to perform assigned accounting functions requiring in-depth knowledge of the countys financial systems. This position is responsible for providing a department, agency, or bureau with advanced level fiscal support to Clerk, Accounting, Skills, Account

  • Accounting Clerk

    14 hours ago

    Chester, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    The Commonwealth of Pennsylvania is seeking a skilled Accounting Clerk to join its team. The ideal candidate will have two years of experience in bookkeeping or clerical accounting work, or an Associate Degree in accounting or business administration including six credits of accounting.The successful applicant will be responsible for maintaining financial...

  • Accounts Payable Clerk

    1 week ago

    West Jefferson, United States Creative Financial Staffing Full time

    Position Title: Accounts Payable ClerkEssential Duties and Responsibilities of Accounts Payable Clerk:The Accounts Payable Clerk will ensure accurate and timely vendor setup and processing of accounts payableThe Accounts Payable Clerk will enter accounts payable data, reconcile vendor statements, and prepare checks for approval and paymentCollaborate with...

  • Accounts Payable Clerk OH

    21 hours ago

    West Jefferson, Ohio, United States Creative Financial Staffing Full time

    Position ***** Accounts Payable ClerkEssential Duties and Responsibilities of Accounts Payable *****The Accounts Payable Clerk will ensure accurate and timely vendor setup and processing of accounts payableThe Accounts Payable Clerk will enter accounts payable data, reconcile vendor statements, and prepare checks for approval and paymentCollaborate with the...

  • Accounts Payable Clerk

    3 weeks ago

    West Caldwell, United States Sunrise ShopRite Full time

    Accounts Payable ClerkWe are living our Purpose – To Care Deeply about People, Helping them to Eat Well and Be Happy. This Purpose guides everything we do and is why we are in business. We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us make decisions at work every day and are critical to the success of our...

  • Accounts Payable Clerk

    2 weeks ago

    West Caldwell, United States Sunrise ShopRite Full time

    Accounts Payable ClerkWe are living our Purpose – To Care Deeply about People, Helping them to Eat Well and Be Happy. This Purpose guides everything we do and is why we are in business. We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us make decisions at work every day and are critical to the success of our...

  • Account Clerk IV

    2 weeks ago

    West Chester, Pennsylvania, United States County of Chester Full time

    Salary: $24.61 Hourly Location : Justice Center - West Chester, PA Job Type: Full Time, Non Exempt Job Number: 03565 Department: Probation, Parole & Pretrial Services Division: Adult Probation Opening Date: 02/27/2025 Closing Date: Continuous Weekly Hours: 40 Shift: 8:00am-4:30pm Summary The Account Clerk IV is required to perform assigned accounting...

  • Account Clerk

    21 hours ago

    West Lafayette, Indiana, United States Purdue University Full time

    Req Id: 36322 Job Title: Account Clerk City: West Lafayette Job Description: - Join our team and play a key role in the financial operations of the Human Development and Family Science department This position offers the opportunity to manage essential business processes while serving as a trusted liaison and resource for vital departmental financial...

  • Accounting Assistant

    3 weeks ago

    West Chester, United States PeopleShare Inc Full time

    Are you an organized and detail oriented professional with experience in accounting tasks?PeopleShareis looking for an Accounting Assistant in the West Chester, PA area! Accounting Assistant Job Details: Schedule: Monday to Friday, 9am to 5pm, fully onsite Pay Rate: $20.00/hour Accounting Assistant Job Description: Assist with day-to-dayAccounts Payable and...

  • Accounting Assistant

    3 weeks ago

    West Chester, United States PeopleShare Inc Full time

    Are you an organized and detail oriented professional with experience in accounting tasks? PeopleShare is looking for an Accounting Assistant in the West Chester, PA area! Accounting Assistant Job Details: Schedule: Monday to Friday, 9am to 5pm, fully onsite Pay Rate: $20.00/hour Accounting Assistant Job Description: Assist with day-to-day Accounts Payable...

  • Advanced Fiscal Clerk

    4 days ago

    West Chester, Pennsylvania, United States County of Chester Pennsylvania Full time

    Job Summary:About the CountyThe County of Chester Pennsylvania is a dynamic and growing government entity seeking an experienced Account Clerk IV to join our team. The successful candidate will be responsible for providing advanced level fiscal support to our departments.Key ResponsibilitiesDevelop and implement financial plans and strategies.Monitor and...

  • Accounts Payable Clerk

    3 weeks ago

    West Caldwell, NJ, United States Sunrise ShopRite Full time

    Accounts Payable Clerk We are living our Purpose – To Care Deeply about People, Helping them to Eat Well and Be Happy. This Purpose guides everything we do and is why we are in business. We are using our service priorities - Safety, Friendliness, Presentation, and Efficiency to help us make decisions at work every day and are critical to the success of...

  • Accounting Clerk Assistant

    1 week ago

    West Covina, California, United States Success Education Colleges Full time

    Job DescriptionThe Accounting Clerk Assistant will perform a variety of accounting and administrative tasks, including data entry, record-keeping, and reporting.Key ResponsibilitiesProcess and reconcile a wide variety of accounting documents, such as invoices, cash receipts, daily deposits.Assist in the maintenance of accurate and up-to-date financial...

  • Automotive Title Clerk

    2 weeks ago

    West Chester, Pennsylvania, United States Scott Honda of West Chester Full time

    Who we are: The team at Scott Auto Group understands we are not in the car business-we're in the people business. We are a place where people feel trust, understanding, and welcome every time they visit. Our customers' goals become our own goals. We make everything easy for them. We offer a 5-star customer experience and a 5-star workplace experience....

  • Automotive Title Clerk

    2 weeks ago

    West Chester, United States Scott Honda of West Chester Full time

    Who we are: The team at Scott Auto Group understands we are not in the car business-we're in the people business. We are a place where people feel trust, understanding, and welcome every time they visit. Our customers' goals become our own goals. We make everything easy for them. We offer a 5-star customer experience and a 5-star workplace experience....

  • Accounting Clerk

    1 week ago

    West Palm Beach, Florida, United States PrideStaff Full time

    PrideStaff Financial is looking for Accounting Clerks for multiple clients in Palm Beach County. These openings range from entry level to experienced. Our clients are offering the following benefits for chosen candidates: Medical Dental Vision Retirement In this role, you will assist with bank reconciliations as well as process journal entries and assist...

  • Delivery Support Clerk

    5 days ago

    West Chester, Pennsylvania, United States US Foods Full time

    Join Our Team:We are seeking a motivated and detail-oriented individual to join our team as a Driver Check-In Clerk!Key Responsibilities:Verify returned product for accurate reason codes and product condition.Process all documents associated with returns and adjustments to customer orders.Inspect product for proper disposition and coding.Execute end-of-day...

  • Library Financial Clerk

    6 days ago

    West Chester, Pennsylvania, United States County of Chester Full time

    About the Position:The County of Chester is seeking a skilled Library Financial Clerk to join our team. As a key member of our accounting department, you will be responsible for recording cash receipts and processing accounts payable for 17 libraries. Your expertise in financial software, including Abila/MIP and Microix, will enable you to efficiently manage...

  • Accounting Department Assistant

    4 days ago

    West Chester, Pennsylvania, United States County of Chester Pennsylvania Full time

    Job Description:About the TeamOur team is dedicated to providing high-quality fiscal support to the County of Chester Pennsylvania. We are seeking an experienced Account Clerk IV to join our team and contribute to our mission.Key ResponsibilitiesProvide technical assistance to staff on financial matters.Develop and maintain financial policies and...