Microsoft Office Analyst

JOB DESCRIPTION Due to the nature of U.S. Government and military projects, this position is restricted to U.S. citizens only.

Work Model: Hybrid – expected to work on-site three days per week.

The Sourcing and Procurement Specialist is responsible for evaluating and improving purchasing activities by analyzing spend and supplier base, driving days to pay, negotiating prices, placing purchase orders, qualifying new suppliers, and improving on-time delivery. The professional will manage supplier relationships and ensure compliance with all company policies and procedures while achieving the best overall value. This position requires a solid understanding of concepts, methods, and procedures to enable effective sourcing and procurement execution.
Flexibility to travel up to 10% , supporting both domestic and international business needs.

Essential Responsibilities
Drive procurement activities on assigned projects to deliver a competitive advantage and apply advanced sourcing and procurement best practices for operational excellence.
Conduct RFQs, negotiate pricing, and contractual terms.
Issue purchase orders and actively support the full procure-to-pay cycle.
Maintain full compliance with all applicable regulations when purchasing for U.S. Government and defense-related programs.
Follow up on PO acknowledgements, delivery status, and resolve delivery problems or schedule changes. Keep ERP system updated to reflect changes.
Ensure timely receipt of invoices to support accurate processing and cash-flow management.
Facilitate resolution of AP, logistics, and customs issues related to purchase orders.
Improve key performance metrics such as on-time delivery, savings against budget, year-over-year deflation, payment terms, cost of failure, and liquidated damage claims related to supplier delays.
Develop reports, analyze spend, and apply sourcing and procurement methodologies to identify opportunities for cost reduction and cash-flow improvement.
Resolve contractual and supplier disputes, engaging legal partners where required.
Develop strong relationships with Engineering, Operations, Finance, Project Management, Quality, and other internal and external stakeholders.
Lead and maintain meetings, reviews, and communicate project status.
Collaborate with regional stakeholders and global sourcing members to interpret requirements, define, develop, and implement sourcing and procurement strategies to enhance business performance.

Required Qualifications
Flexibility to travel up to 10%, supporting both domestic and international business needs.
Bachelor’s degree from an accredited university or college in business-related areas.
Minimum 2 years of experience in commercial sourcing, procurement, supplier management, and contract negotiation, or 1 year plus MBA/master’s degree in relevant field.
Experience in purchase order execution.
Ability to be proactive and negotiate with vendors/suppliers as needed.
Fundamental knowledge of sourcing and procurement processes.

Desired Characteristics
Strong follow-up and expediting skills for procurement processes from purchase to delivery.
Solid Microsoft Office skills, including Excel formulas, VLOOKUP, and pivot tables.
Strong verbal and written communication, presentation, and report preparation skills.
Excellent negotiation and analytical skills with the ability to build strong relationships with suppliers and stakeholders.
Ability to execute sourcing and procurement tasks across multiple projects simultaneously.
Ability to assess supplier technical capability and capacity, and develop new suppliers.
Data analysis skills.
Knowledge of SAP.