Payroll Specialist

Pay or shift range: $64,000 USD to $75,000 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons. Description How would we describe a career with Agri-Mark/McCadam/Cabot Creamery? More than 100 years of: Farmers, Family, Mission, Purpose, Sustainability, Respect, Integrity, Work Ethic, Teamwork, Pride in Award Winning Products, and Agriculture. Cabot Creamery has held B Corp certification since 2012, and became the world’s first dairy co-op to do so. This certification demonstrates our commitment to transforming the global economy to benefit all people, communities, and the planet. Agri-Mark is a dairy cooperative primarily in New England and New York, with over 400 producer members. The dairy farm family members own the cooperative, supplying premium milk for brands like Cabot Creamery and McCadam cheese, plus other dairy ingredients The Producer Payroll Specialist leads the day-to-day operations of the Producer Payroll function and is responsible for administering payroll, reporting, and accounting activities to ensure accuracy, compliance, and timely execution. You will serve as a subject matter expert for producer payroll processes and is responsible for ensuring operational excellence, strong internal controls, and exceptional service to Agri-Mark’s producer members. The position serves as a key liaison between producer members, and cross-function teams to ensure payroll transactions and related accounting activities are completed accurately and within established deadlines. In addition, the role is responsible for the administration of the HP Hood producer payroll program, including related accounting, reconciliation, and reporting activities, which are maintained separately from Agri-Mark's regular producer payroll process. The Producer Payroll Specialist exercises independent judgment in researching and resolving complex payroll issues, maintains the integrity of payroll and financial records, and supports business continuity through cross-functional expertise in Milk Accounting and Reporting functions. The Producer Payroll Specialist provides proficient backup support for Milk Accounting & Reporting functions, including Federal Milk Market Order (FMMO)reporting, milk-related reconciliations, journal entries, brokered milk invoicing, balance sheet reconciliations, and month-end close activities. This position maintains cross-functional expertise to ensure accurate and timely execution of critical milk accounting processes during coverage periods and to maintain business continuity. This position requires three in-person days per week in office
- Tuesdays through Thursdays. Salary range: $64-75k What you'll be doing: Producer Payroll Operations: Administer and execute all aspects of the Producer Payroll function, ensuring accurate, timely, and compliant execution of member payments and related transactions. Perform the end-to-end bi-monthly producer payroll process, ensuring completeness, accuracy, and adherence to established deadlines. Direct and execute payroll-related transactions, including: Member payments Member vendor assignments Supplemental Maine premium payments Deductions and adjustments related to members’ sales invoices, retail store sales, and hauling Federal Milk Marketing Order reporting National and local milk promotion voucher processing and distribution Dumped milk voucher processing and distribution Maintain member load records and perform General Ledger accounts reconciliations Oversee and execute the accounting and operational activities of the third-party payroll function, including reconciliations, journal entries, reporting, and analysis. Collaborate with producer payroll team and others to ensure payroll workflows, milk balancing activities, and related processes are completed accurately and within required timeframes. Maintain producer load records and perform reconciliations to support the accuracy and integrity of payroll and financial data. Serve as the primary resource for producer payroll processes, systems, controls and reporting. Exercise independent judgment to identify, research and resolve payroll discrepancies. Administer member receivables, including monitoring balances, maintaining supporting schedules, preparing reconciliations and tracking collection activity. Establish and maintain hauler records in the system of record and process hauler payroll transactions. Assist in the annual unclaimed property (escheatment) activities, including due diligence, documentation, and regulatory compliance requirements related to producer payroll and equity checks. Support month-end and year-end close activities, audits, and internal control requirements related to producer payroll operations. Serve as a primary point of contact for members and vendors, providing customer service and timely resolution of payroll related