Procurement Manager

Purchasing Manager
Full-time
Job-Category: Procurement
Job Type: Permanent
Job Schedule: Full-Time
The Purchasing Manager oversees the procurement of goods and services through competitive bidding to ensure optimal pricing and quality in compliance with Raffles Hotel’s control policies. This role manages core purchasing functions such as receiving and delivering supplies, maintaining organized storage facilities, and ensuring accurate filing systems for hotel inventory. Additionally, the Purchasing Manager supervises receiving clerks, streamlines shipping and receiving processes, and maintains tracking systems for all transactions, including guest package signatures. By implementing best practices in inventory management, vendor relations, and operational standards, the position plays a critical role in supporting efficient hotel operations.
Maintain appropriate par stock levels for all inventory items; Ensure all purchases, requisitions, and orders have proper approvals and comply with hotel policies and procedures.
Partner closely with the Culinary Director and Director of F&B to align purchasing strategy with menu development, product quality standards, and operational goals.
Lead sourcing, negotiation, and contracting of food, beverage, and commodity suppliers to secure optimal pricing, consistency, and value.
Develop and maintain vendor relationships, conduct performance reviews, and drive continuous improvement in quality, service, and delivery reliability.
Monitor market trends, pricing fluctuations, and supply risks to support cost control, forecasting, and budgeting in collaboration with F&B leadership.
Implement and enforce procurement policies, inventory controls, and sustainability standards, ensuring compliance with food safety and regulatory requirements.
Coordinate with culinary and operations teams to support menu roll-outs, seasonal programs, and product evaluations, including tastings and specification approvals.
Analyze purchasing data and KPIs to identify savings opportunities, waste reduction initiatives, and supply chain efficiencies across F&B outlets.
Oversee product specifications, quality benchmarks, and standardization of ingredients and beverages across locations to protect brand and guest experience.
ensure inventory pricing reflects current information.
Maintain and oversee the BirchStreet purchasing system, ensuring all budget allocations, vendor profiles, and item data remain accurate and up to date; troubleshoot issues promptly and ensure receivables and inventory records are current.
Perform daily reconciliation of food and beverage invoices and submit to Finance for processing; monitor and prepare financial reports in accordance with hotel requirements and deadlines.
Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods; ensure timely deliveries and proper rotation of stock (FIFO), as well as disposal of spoiled or damaged items.
Manage delivery needs for hotel tenants and residences; maintain storage areas, loading dock, and related spaces in clean and safe condition.
Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes.
Assist in month-end, quarterly, and annual inventory processes; complete monthly inventory counts and reports.
Interview, train, coach, counsel, and develop Purchasing and Receiving staff; provide training in proper receiving procedures to ensure product freshness and adherence to SOPs; Answer department phones and respond to vendor, guest, and employee needs with a customer-oriented approach.
ensure proper and safe packaging of customer items using packaging equipment.
Attend and contribute to meetings and training sessions to promote morale, productivity, and efficiency.
must be available for on-call needs for shipping and receiving.
A minimum of 6 years of related progressive experience in hotel or related field; The ability to demonstrate knowledge and understanding of safe food handling standards and beverage management.
Previous supervisory purchasing responsibilities required.
Must be proficient in using basic computer equipment and applications, including Windows, word processing, and spreadsheet programs, as approved by the Company.
Experience with the Birchstreet purchasing system is an asset.
Flexible and long hours sometimes required.
Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag.
Comply with Raffles Hotel Standards and regulations to encourage safe and efficient hotel operations.
Must be able to understand, evaluate, and apply complex information, data, etc. Employee benefit card offering discounted rates in Accor worldwide for you and your family.
Excellent Company benefits including medical, dental, vision and life insurance. Personalized development opportunities across Accor's extensive brand portfolio.