Program Coordinator

Position: Program Coordinator Reports to: Program Director

Location:
Capitol Hill, Seattle, WA Position type: Full-Time at 32 hours/week, Overtime-eligible

Salary:
$60,000-$69,000 DOE, prorated at .8 FTE to $48,000 – $55,200 Ideal Start Date: January 11, 2027 Artist Trust prioritizes work/life balance, and self/community care.

We offer
22 days of vacation and holiday time in the first year of employment, including 10 days accrued paid vacation, at least 10 paid holidays (including a paid two-week break at year end), and 2 paid personal floating holidays; Artist Trust also offers accrued sick leave and family leave. Vacation accrual increases after the 1st and 4th year of employment, and four weeks of additional paid sabbatical is offered in the 7th year.

We offer
group medical, long-term disability, life insurance, and an employer-matched retirement plan at no cost, professional development support for each staff member, and a flexible workplace that supports work/life balance.
This is a 32-hour per week full-time overtime eligible position, salary and paid time off will be prorated at .8 FTE. Overview of position The Program Coordinator helps ensure Artist Trust’s grants, workshops, and artist support programs run smoothly and effectively. This position supports program operations through data management, participant communications, logistics coordination, and payment processing. As a key point of contact for artists across Washington State, the Program Coordinator helps connect community members with resources while supporting the day-to-day administration and success of our programs. The Program Coordinator reports to the Program Director. About Artist Trust Artist Trust is a nonprofit organization that supports working artists of all disciplines in Washington State. We fuel our funding and other programs for artists through fundraising, partnership, and community engagement. Recognized as a national model for direct funding and professional development for working artists, we have invested over $15 million in individual artists since our founding in 1986. At Artist Trust, all team members help shape our organization’s strategy and culture in a hardworking yet joyful environment that prioritizes collaboration, trust, accountability, and care. We view our mission through a lens of racial and geographic equity and are actively working to become an anti-racist organization and build a leaderful workplace. We invite you to learn more by visiting . Core Responsibilities Data Entry and Artist Support Support Artist Trust grants, workshops, and artist support programs through data entry, materials preparation, note-taking, logistics coordination, and event support. Track and maintain grant applicant, recipient, and program participant data across Artist Trust’s grantmaking, CRM, and event registration systems. Create and maintain program and event registration pages across Artist Trust’s CRM, event management, and website platforms. Support other artist survey and data collection methods, data entry, and reporting as needed. Prepare and collect payment documentation for program instructors, grant panelists and recipients, and other program partners, and submit materials to the Finance team for processing. Maintain and update program-related content across Artist Trust’s website and online resources. Serve as the first point of contact for artists, grant applicants, and recipients seeking Artist Trust resources, including answering artist questions, and directing people to appropriate resources. Program and Event Coordination Coordinate logistics for workshops, grant panels, and other artist support programs and community engagement events. Support event planning, registration, scheduling, materials preparation, program communications, and day-of implementation. Maintain program timelines, documentation, and internal tracking systems. Support recruitment, communication, scheduling, and coordination of volunteers for Artist Trust events and programs as needed. Help ensure volunteers have the information, resources, and support needed to contribute successfully to Artist Trust programs and events. Organizational Culture, Racial Equity, and Strategy Participate in staff meetings, the Strategic Vision/Stewardship and Racial Equity committees, and annual organizational retreat, and attend community events. Attend meetings, organizational learning sessions, and other opportunities to shape our organizational culture and strategic direction. Grow and apply the skills and practices needed to create an inclusive organizational culture including clear and kind communication, giving and receiving feedback, mutual accountability, and self-care and boundaries. Collaborate with staff in making strategic decisions. Support teams as needed. Values Alignment Deeply committed to racial equity and willing to view your work through an anti-oppression lens. Passionate about supporting artists in communities throughout Washi