Community Emergency Management Coordinator

Job Description
Under the Director's supervision, the Emergency Management Coordinator executes administrative and technical tasks. The coordinator manages and maintains university plans, programs, and training for all hazards and all phases of emergency management across all university locations. This is an entry-level emergency management position. Special Instructions To Applicants All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. A writing sample may be requested. Ideal Candidate Statement The ideal candidate is a proactive facilitator skilled in multi-departmental planning and guiding the long-term evolution of emergency management plans, policies, and procedures. They should have experience with whole-community planning processes and strong familiarity with CPG 101, CPG 201, and HSEEP. They are personable and capable in social situations where disagreements are common and are skilled at building consensus. Workplace Requirements This role is classified as an Essential On-Campus Position, requiring daily on-site presence to perform its vital functions effectively. During emergencies or crises, emergency management staff are required to report to campus within one hour's notice, as directed, to ensure continuity of critical operations. Some incidents and events will require on-site work during evenings or weekends with little notice. Workplace Location This position is exclusively on-site, requiring all duties to be performed in person at Rice's main campus. The work schedule may vary to meet the needs of the department or campus and may include holidays, nights, and weekends. Per Rice policy 440 , work arrangements may be subject to change. Minimum Requirements Bachelor's degree in Emergency Management or a related field 1+ years of experience in disaster planning, response, or recovery ICS training, including G-400 Skills Thorough understanding of emergency management Strong writing skills, including technical documentation Strong technical abilities, including proficiency in file management, advanced document management and styling, and a basic working knowledge of HTML and CSS Ability to manage multiple simultaneous projects, meet deadlines, and communicate changes to affected parties Experience using GIS tools Project-management certification Essential Functions Develops and maintains emergency-response and mass-notification software templates, tools, and operating procedures Develops and maintains contact lists, SOPs, SOGs, policies, critical documents, and web-based document systems Helps identify planning teams, coordinate planning meetings, and draft plans Conducts outreach to the university community through social media, websites, email, outreach fairs, and events Assists with exercise design, exercise coordination, development of after-action reviews, and management of improvement plans Serves on the Incident Management Team Assists in developing and delivering training to members of the Rice community Attends meetings external to the university, as directed by emergency management leadership, to build and maintain regional partnerships Collaborates with incident-response personnel to identify and resolve potential emergency-management issues Equal Employment Opportunity Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.