Legal Administrative Assistant

3 weeks ago

Denver, Colorado, United States Buchanan Legal Professional Services Full time

A well-established law firm is seeking a Legal Administrative Assistant to provide comprehensive support to attorneys and legal professionals within a litigation practice. The ideal candidate will have 3-5 years of experience in commercial litigation and thrive in a fast-paced, team-oriented environment.

Key Responsibilities:

  • Provide administrative and legal support, including document preparation, time entry, and case management.
  • Draft, edit, and proofread legal documents, correspondence, invoices, and reports.
  • Assist with e-filing court documents and maintaining case files in compliance with court procedures.
  • Prepare and organize trial notebooks, exhibits, and closing binders.
  • Coordinate scheduling for meetings, depositions, and court appearances.
  • Arrange travel accommodations and prepare expense reports for attorneys.
  • Maintain client files, both electronic and physical, ensuring organization and compliance with firm policies.
  • Support the billing process by coordinating with the finance team to resolve invoicing issues.
  • Process incoming and outgoing mail, including arranging special deliveries and courier services.
  • Serve as a point of contact for clients, attorneys, and external parties, providing information as needed with attorney oversight.

Qualifications & Skills:

  • Bachelor's degree preferred; Notary Public certification a plus.
  • Minimum of 3 years of legal administrative experience in a law firm, specifically in litigation.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent verbal and written communication skills, with keen attention to detail.
  • Proficiency in legal software for document management, billing, timekeeping, and case tracking (or willingness to learn).
  • Knowledge of court systems, filing procedures, and litigation processes.
  • Ability to work both independently and collaboratively within a professional setting.

This is an excellent opportunity for a detail-oriented and proactive professional to join a respected law firm and contribute to a dynamic legal team.

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