Legal Assistant Paralegal

2 weeks ago

Fairfax VA, United States The Thomas Law Office, PLC Full time

Office and Operations Coordinator / Legal Assistant
Do not wait to apply after reading this description a high application volume is expected for this opportunity.
We’re a small, highly focused business litigation firm based in Northern Virginia with a fully remote team. What sets us apart isn’t just our legal skill — it’s the way we show up for our clients: with clarity, consistency, and an unwavering commitment to delivering an exceptional experience.

Customer Service Superstars – We ensure clients feel heard, supported, and confident that we’re in their corner.
Permanent Beta – We never stop improving. The Office and Operations Coordinator plays a critical role in supporting smooth and efficient day-to-day operations. This position focuses on improving administrative processes, optimizing systems, and coordinating essential office functions to elevate productivity and the overall experience of our attorneys, staff, and clients. Operational Support & Process Improvement
Maintain and update an operations tracking system to monitor administrative tasks and ongoing projects.
Maintain the firm’s style guide to ensure consistency in outgoing documents.
Manage the administrative calendar for recurring tasks (e.g., Support consistent standards for office operations and internal communications.
Serve as the primary point of contact for basic technology support and troubleshooting.
Research new tools or vendors that may improve firm operations.
Maintain login information and manage access across firm systems, including court e-filing platforms.
Provide basic training and support to team members on firm technology tools.

Administrative Support
Assist with reviewing and routing invoices (without any bookkeeping or accounting responsibilities).
Handle mail and deliveries (including picking up mail once per week in Fairfax, VA).
1+ years of experience in office coordination, administrative support, or similar roles.
~ Tech-savvy, with strong skills in Microsoft Office Suite and familiarity with tools like Clio or Wrike (or the ability to learn quickly).
~ A proactive problem-solver with strong personal initiative.
~ Ability to multitask and adapt to shifting priorities.
~ Interest in growing into a firm operations or leadership role over time.
~ Experience in a legal environment is a strong plus.
~ otherwise, remote.


Fully remote flexibility (with occasional in-person tasks as needed)
Health insurance
Flexible working hours (core hours: 9:30 AM – 5:30 PM)

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