Data Support Associate

Program Associate for Climate & Clean Energy (HSF)
The Heising-Simons Foundation is a family foundation with offices in Los Altos and San Francisco. The Foundation works with its many partners to advance sustainable solutions in climate and clean energy, enable groundbreaking research in science, enhance the education of our youngest learners, and support human rights for all people. In 2018, the Foundation awarded more than $100 million. Since its first grant in 2007, the Foundation has awarded more than $400 million.
The Program Associate (PA) provides administrative and program-related support to the Foundations Climate & Clean Energy (CCE) Team. The goal of the Foundations CCE program is to protect people and the planet from the worst impacts of climate change by cutting pollution and accelerating the transition to a clean energy future. We aim to help make energy clean, affordable, safe, and reliable for all.
In 2018, the CCE Team made 53 grants totaling $20M in grant funding. This role will work in partnership with the current PA to provide support to the teams PD and POs. This position is an opportunity to learn about the fields of climate and clean energy and philanthropy. Serve as the first point of contact for grantees and grant seekers.
Work closely with the Grants Management team to ensure that grantmaking adheres to the Foundations grantmaking and contracting policies, procedures, and deadlines.
Provide administrative support to the POs and PD, ranging from calendaring to research.
Provide grants administration support, including: updating the programs grantmaking budget, inviting grantees to the Foundations grantee portal, tracking grant start and end dates, and conducting research to inform the programs grantmaking.
Invite grantees to the Foundations grantee portal and offer technical assistance to support the successful completion and submission of grant proposals and reports.
Track grant start and end dates, due dates for deliverables and reports, and changes to grant timelines and scopes of work.
Conduct research to inform the programs grantmaking, including reviewing organizations websites, financials, and reports.
Provide administrative support, including managing calendars, arranging meetings, and planning logistics of convenings.
Manage calendars and meeting requests daily and make travel and other logistical arrangements, as needed.
Arrange and attend meetings and phone/video conferences, and plan logistics of convenings ranging from 2 to 50 attendees.
Plan and attend grantee site visits, when team members visit grantees to learn more about their work.
Support the CCE programs strategy development, learning, and evaluation, including communicating the programs strategy and grantmaking guidelines, supporting strategic planning activities, and conducting research and analysis.
Support strategic planning activities, including collating historical grants data and other information and contributing to strategies and presentations.
Conduct research, analyze data, and prepare reports, as guided by the POs and PD.
Support the Foundations organizational evolution, including promoting environmentally friendly office practices, participating in Foundation-wide diversity, equity, and inclusion work, and pursuing ongoing professional development opportunities.
Help the Foundation promote and maintain environmentally friendly office practices.
Pitch-in across the Foundation, as important deadlines or events approach, and participate in Foundation-wide diversity, equity, and inclusion work, internal culture-building, and process-improvement activities and initiatives.
Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions.
Able to read, write, and produce professional written materials in English.
Reliable, resourceful, proactive, and motivated to find creative solutions to improve efficiency and effectiveness.
Able and willing to quickly learn and use new systems of technology, such as Microsoft Office applications, Salesforce, Zoom, and Box.
Committed to living the Foundations values.
The target starting salary for this position is $65,000-$70,000.
We offer a comprehensive employee benefits package, including employer-paid medical, dental, and vision insurance, short and long term disability, business travel and life insurance, flexible spending accounts, a 401(k) plan, commuting assistance, an employee assistance program, tuition reimbursement, and a generous professional development budget.
Paid time off includes vacation time, sick time, personal time, family medical leave, and parental leave.
We encourage people of color, from under-resourced communities, immigrants, LGBTQ+, and others with diverse perspectives and experiences to apply.
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