Purchasing Assistant

3 days ago

Cleveland OH, United States Zume Search Full time

Job Summary The Purchasing Assistant supports the procurement team in sourcing, ordering, and tracking raw materials, packaging, and supplies necessary for operations. This position plays a key role in ensuring continuity of supply, maintaining accurate records, and assisting with vendor communication and compliance documentation. Our client is looking for a purchasing assistant to grow and continue to take on more responsibilities over time. Responsibilities Create and process purchase orders for raw materials, packaging components, operating supplies, and office supplies. Track deliveries, expedite shipments, and communicate delays to appropriate departments. Maintain accurate inventory levels in coordination with the production. Assist in sourcing alternate vendors for cost savings or supply chain continuity. Review and maintain Safety Data Sheets (SDS) and Certificates of Analysis (COA) for incoming materials. Ensure compliance with regulatory and company-specific purchasing policies. Monitor vendor performance (on-time delivery, quality, service) and report issues. Support invoice reconciliation by working with accounts payable and resolving discrepancies. Work closely with the receiving team to resolve any discrepancies. Maintain Sage X3 ERP with up-to-date supplier and order information. Maintain systems and quality controls and assist with improvements. Maintain and strengthen internal controls. Maintain and improve process and procedures. Other special projects responsibilities as assigned, along with cross training growth. Required Qualifications High school diploma or equivalent required; associate or bachelor's degree in supply chain, business, or related field preferred. 1–3 years of purchasing or administrative experience, ideally in a manufacturing or chemical environment. Familiarity with chemical products, SDS documentation, and regulatory compliance (e.g., OSHA, DOT, EPA) is a plus. Proficiency in Microsoft Office and excel; experience with ERP systems (e.g., Sage X3, SAP, NetSuite) preferred. Strong organizational and communication skills. Attention to detail, ability to multitask, and a sense of urgency.

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