Recruiting Coordinator "Remote Work"

Recruitment Coordinator
Are you a highly organized, tech-savvy operations specialist who thrives on making processes seamless and efficient? Harrison Gray Search is seeking a Recruitment Coordinator to serve as the operational powerhouse behind our team of elite recruiters. This pivotal role is not about scheduling interviews - it's about optimizing our entire recruiting ecosystem, protecting our data integrity, and actively building the talent pools that will drive our company's growth.
You will work three days a week in our office in Grand Rapids, MI, and two days remote.

This role does have commission/bonus opportunities.


As our Recruitment Coordinator, you are the key operational partner ensuring our recruiters and leaders have the talent pipeline and systems they need to succeed.
Pipeline Strategy & Sourcing
This function directly impacts our ability to hire top-tier talent quickly and consistently.
Proactive Sourcing: Utilize the Loxo platform (our CRM/ATS) to conduct employment research, prospect, and at times engage passive candidates, actively building a robust talent pipeline for evergreen and high-priority roles.
Data Guardian: Maintain impeccable data integrity within the ATS and CRM, ensuring all candidate records, application dispositions, and documentation are accurate and compliant.
Performance Reporting: Prepare and analyze weekly and monthly reports on recruitment activities, translating pipeline metrics and task completion statuses into clear, actionable insights for leadership.
Execute the release and management of all job descriptions (JDs) across external job boards and LinkedIn, ensuring content consistency and timely distribution schedules.
Content Governance: Partner with departmental leaders and staff to standardize, update, and manage all active job descriptions, ensuring content is accurate and aligned with approved requirements.
Serve as the go-to resource for our internal recruiters on all internal recruitment policies, procedures, and best practices.
You will be the vital link connecting our Talent Acquisition team with internal leadership.
Expectation Management: Provide professional status reports and realistic forecasts for Time-to-Hire and related metrics to HG Leadership.
Ensure seamless communication and alignment between recruiters and leaders regarding job requirements, candidate volume, and pipeline priorities.
Insights Leader: Act as the central communication point for process updates, managing scheduling logistics, and sharing data-driven insights related to active requisitions.


1–2 years of hands-on experience as a Sourcer, Recruitment Coordinator, HR Assistant, or similar operational role, demonstrating a clear passion for Talent Acquisition and a knowledge HR methodologies.
~ Bachelor's degree in Business Administration, Human Resources, or a relevant field preferred.
~ If you’ve worked in a similar role for a third-party recruiter, that is preferred.
~ Experience in or knowledge of the insurance / financial services industries is preferred.


Proven competency with HR technology, including Applicant Tracking Systems (ATS) and Candidate Relationship Management (CRM).
Direct experience and high proficiency with Loxo’s ATS/CRM is preferred.
Advanced proficiency in calendar management (G-Suite) and database management.
Experience with the Apple Suite (MacBooks) and Google Suite is preferred.
Strong collaborative, project management, and problem-solving abilities. Compliance Awareness: Familiarity with basic employment law and personal data privacy regulations.


This role is the backbone of our recruiting team , offering you direct exposure to high-level recruiting operations and leadership decision-making. Gain invaluable experience in strategic sourcing and data governance.