Chief of Staff

Confidential | Miami-Based | Full-Time We are seeking a uniquely skilled Chief of Staff to serve as the operational right hand and professional gatekeeper to a high-profile real estate principal. This role requires a true generalist with the breadth, intelligence, and adaptability to operate across multiple disciplines at a high standard. The ideal candidate is a 7/10 or better in all core areas below — someone who can move seamlessly between financials, construction, design, transactions, leasing, brand presence, and luxury-level execution. This is not a traditional corporate CoS; it is a high-touch, owner-facing role that blends commercial real estate acumen with strategic oversight, operational coordination, and impeccable judgment. KEY RESPONSIBILITIES 1. Financial Oversight & CAM Reconciliations Review property financials, operating budgets, NOI performance, and expense allocations. Support CAM reconciliations, tenant chargebacks, and financial reporting. Liaise with accountants, PMs, and internal finance teams to ensure accuracy and alignment. 2. Commercial Real Estate Transactions Assist with acquisitions, dispositions, and P&S processes. Coordinate due diligence, estoppels, financial underwriting inputs, and closing workflows. Prepare deal materials, organize documentation, and maintain transaction pipelines. 3. Construction & Tenant Buildouts Oversee tenant improvements, punch lists, timelines, GC/architect coordination, and quality control. Attend construction walk-throughs and escalate issues proactively. Review budgets, proposals, and schedules to ensure alignment with ownership vision. 4. Leasing Support Work with brokers on LOIs, lease drafts, renewals, and tenant negotiations. Maintain a clear understanding of market activity and tenancy strategy. Handle tenant communications and track key leasing milestones. 5. Social Media, Marketing & PR Support Coordinate content capture and brand messaging for the principal. Support personal PR moments, digital presence, and community-facing initiatives. Ensure consistent, well-curated external representation aligned with the brand. 6. Architecture & Plans Review drawings, plans, and design packages with an eye for accuracy and practicality. Facilitate communication between ownership, architects, designers, and contractors. Catch issues early and ensure decisions reflect the principal’s standards and intent. 7. Luxury Experience & Client Interaction Maintain a refined, white-glove level of presentation and communication. Interface with high-net-worth individuals, investors, and partners professionally. Support VIP walkthroughs, property tours, events, and high-touch client interactions. ADDITIONAL CORE FUNCTIONS Serve as professional gatekeeper , controlling access, communication, and priorities. Shadow the principal as needed to maintain alignment and move initiatives forward. Anticipate needs, resolve conflicts, and ensure the principal’s time is maximized. Coordinate across internal teams, vendors, consultants, and external stakeholders. Deliver high-level summaries, briefing materials, and actionable follow-up plans. IDEAL CANDIDATE PROFILE 5-7+ years in a hybrid role spanning real estate operations, development, asset management, project management, or executive support. Demonstrated ability to operate independently, make decisions, and drive outcomes. Exceptional communication, discretion, and emotional intelligence. Strong aesthetic sensibility and comfort working in luxury environments. Thrives in a fast-paced, entrepreneurial, founder-led setting. Able to juggle many projects simultaneously without dropping details. Comfortable wearing multiple hats — from financial analysis to field walks to PR touchpoints. WHAT MAKES THIS ROLE UNIQUE This position is designed for someone who can think like an operator, act like a strategic partner, and execute like a project manager — all while maintaining polish, confidentiality, and the flexibility required when supporting a principal directly. It is the ideal seat for someone who wants heavy exposure across: CRE transactions, construction, leasing, branding, architecture, luxury operations, and executive decision flow.