Contract Payroll Analyst

2 weeks ago

Chino CA, United States AppleOne Employment Services Full time

We are seeking an experienced Payroll Specialist to manage end-to-end, bi-weekly payroll for three distribution companies across California and New Jersey . This role is responsible for ensuring accurate, timely payroll processing, strict compliance with state and federal regulations, and seamless coordination across Payroll, HR, and Accounting. The ideal candidate has hands-on experience running multi-state payroll, managing time & attendance systems, resolving discrepancies, and supporting employees with confidence and professionalism in a fast-paced distribution environment.
Payroll Processing & Compliance
Process bi-weekly payroll for 3 distribution sites (CA & NJ)
Process bonuses, stipends, manual checks, final paychecks, severance, settlements, and retro adjustments
Handle garnishments, child support orders, and deductions , maintaining accurate records and communication
Maintain payroll registers, reports, audits, and documentation
Protect payroll data with strict confidentiality and security standards
Export/import hours into Paychex , validating accuracy before payroll submission
Serve as the primary point of contact for payroll-related questions
Assist employees with payroll apps, login access, and banking updates
Communicate payroll policies, changes, and deadlines clearly and professionally
Respond to employment and payroll verifications
HR & Accounting Collaboration
Reconcile and audit staffing agency invoices weekly across all warehouse locations
Collaborate with Accounting to ensure proper funding, approvals, and reporting
Support payroll audits, system updates, and SOP creation
4+ years of payroll experience (multi-state preferred)
~ High School diploma required; Strong understanding of payroll regulations, tax compliance, and accounting fundamentals
~ Proficient in Excel, Google Docs , and payroll reporting
~ Able to manage high volumes of data with accuracy and urgency
~ Spanish bilingual preferred

High-impact, ownership-driven payroll role
Stable, multi-site operation with complexity (not transactional payroll)
Close partnership with HR and Accounting leadership

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