Executive Administrator

5 days ago

Phoenix AZ, United States Ultimate Staffing Full time

Overview: We are seeking an experienced Executive Administrative Assistant to provide high-level support to senior leadership. This is an in-office position located in the Biltmore area, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and distribute reports, presentations, and meeting materials. Screen calls and visitors, ensuring accurate information and professional communication. Maintain confidentiality while handling sensitive documents and information. Support departmental projects and assist with expense reconciliation. Qualifications: Associate's degree or equivalent experience; Bachelor's degree preferred. 4+ years of administrative support experience, including 3+ years supporting senior executives. Proficiency in MS Office Suite and strong communication skills. Ability to prioritize, multitask, and maintain professionalism under pressure. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Ultimate Staffing

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