Temp-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel

4 weeks ago

Rockville MD, United States The Choice, Inc. Full time

Temp-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel (Health Nonprofit) Location: Rockville, MD
Hours: 40 hours/week Monday-Friday. Follows a hybrid schedule and must be able to commute to the office 1-2 days a week, as needed (Rockville, MD)
Salary: $32-33 hour
Type of position: Temporary to Hire

The Choice’s client, a health nonprofit organization, is seeking an immediate Executive Assistant responsible for working with the Administration team, the Chief Operating Officer, and the General Counsel. This role will focus on maintaining communication with the teams to ensure adherence to protocols across key touch points, and assist the teams in developing, planning, and coordinating operational activities.
This is a contract position slated to start ASAP and run on a contract basis. This is a temporary-to-hire opportunity. Therefore, the position will start on a temporary basis and will transition to permanent hire if it is a good fit.

Qualifications
~ Associate’s degree in Operations, Business, or a related field required. Bachelor’s degree preferred.
~5-7 years of experience in Administration or c-suite administrative support in a non-profit organization.
~ Advanced proficiency in Outlook for internal/external meeting scheduling.
~ Experience with budget tracking. Familiarity with Emburse and Chrome River is desired.
~ Intermediate to advanced skills in the remaining Microsoft Office suite (Word, Excel & PowerPoint).
~ Proven multitasking skills, problem solving skills, and planning skills.


Key Responsibilities

Administration (50%)
Assist in monitoring the administrative helpdesk ticket system and ensure the admin team responds within stated timelines for completion, with a high level of customer service.
Assist in facilitating and completing all mail, calls, and other communications
Supports the onboarding process by providing all new hires with suite access, workspace maintenance and employee welcome kit.
Serve as back up to the Administration team.

Office of the Chief Operating Officer (25%)
Manages meeting & appointment scheduling and coordinates a variety of complex executive meetings.
Prepares COO expense reports and reconciles COO corporate credit card statements using online systems.
Prepares Power Point presentations, reports and other administrative support functions for COO as needed

Office of the General Counsel (25%)
Ensures orderly and timely coordination of internal &/or external meetings and events including scheduling relevant employees, room reservation, and communication of agenda to participants.
Prepares General Counsel expense reports and reconciles General Counsel corporate credit card statements using online systems.
Manages General Counsel time sheet.
Other tasks as necessary

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