Workplace Administrator

5 days ago

Conshohocken, Pennsylvania, United States Tandym Group Full time
A biopharmaceutical organization, based in Conshohocken, PA is seeking a highly organized and proactive Workplace Administrator to manage office operations efficiently while serving as the first point of contact for clients and visitors. This role requires a professional, friendly demeanor, strong administrative skills, and the ability to multitask in a fast-paced environment. The ideal candidate is eager to learn, open to supporting various departments, and capable of managing multiple projects while maintaining clear boundaries.
  • Location: Conshohocken, PA
  • Weekly Schedule: Monday - Friday, 8am-4:30pm OR 8:30am-5:00pm (fully onsite)
  • Assignment Length: Ongoing contract engagement (possible conversion)
Key Responsibilities:
  • Oversee daily office operations to ensure efficiency and organization.
  • Order, track, and manage office supplies, equipment, and inventory.
  • Coordinate facility maintenance and repairs as needed.
  • Schedule and manage conference room bookings, meetings, and office-related logistics.
  • Support company events, team meetings, and office celebrations.
  • Manage daily lunch catering orders.
  • Maintain and update company records, files, and databases.
  • Provide administrative assistance to executives and team members across all departments as needed.
  • Assist with cross-functional projects, demonstrating flexibility and willingness to learn.
  • Prepare reports, presentations, and correspondence.
  • Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance.
  • Assist with new employee onboarding, including workstation setup and office orientation.
  • Ensure compliance with office policies and procedures.
  • Greet and assist visitors, ensuring a professional and welcoming experience.
  • Answer and direct phone calls, emails, and other inquiries efficiently.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain the reception area, keeping it clean, organized, and welcoming.
  • Expected to be in-office five days a week.

Skills and Qualifications:

  • Proven experience in office administration, workplace operations, or a similar role.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to set boundaries and manage multiple projects effectively.
  • Eager to grow, learn, and take on new challenges.
  • Ability to create and refine office processes and policies to improve efficiency.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
  • Strong problem-solving skills and ability to work proactively.
  • Professional and friendly demeanor with excellent customer service skills.
  • Ability to handle confidential information with discretion.

Education and Experience:

  • High school diploma or GED required; a bachelor's degree in business administration or a related field is preferred.
  • 2-5 years of experience in administrative support, office management, or workplace operations.

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