Assistant Property Manager

3 weeks ago

Santa Clara CA, United States Pop-Up Talent Full time

Assistant Property Manager Santa Clara, CA 95054
~ The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives


Property Maintenance:
Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary
Weekly vacancy inspections as directed by SPM/PM
Complete project walk-throughs as requested by SPM/PM, utilizing a walk-through checklist
Continue an ongoing familiarity with all projects to assist SPMs/PMs
Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments
Work with the PA and assist in maintaining property management files in an orderly and efficient manner
Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program
Financial:
Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents
Complete analysis of tenant accounts as necessary
Works with his/her SPM/PM and accountant in the preparation of annual budgets, re-forecasting, reporting, and financial performance of the property
Assist in departmental projects as required
On-call rotation (one week as backup; Know all properties and understand all emergency procedures
Respond to emergencies, including on-site, as required
Participate in the overall property management team effort when requested

Ability to climb stairs frequently throughout the workday.
Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Full-time salary position
At least 3+ years of directly relevant Commercial Real Estate Property Management experience
Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint
Familiarity with maintenance accounting and/or budgeting software (Kardin)
Strong working knowledge of general office equipment (copiers, scanners)
Ability to effectively communicate both orally and in writing with peers, managers, and clients
Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality
This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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