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Area Specialist
3 months ago
Ingersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Area Specialist
Location: San Antonio, TX or Los Angeles, CA
About Us
Ingersoll Rand is a Fortune 500 company with a passion for making lives better. We do this by living our values, and through a relentless focus on the success of our customers and partnering with our employees to think and act like owners. We believe in sustainability through the development and distribution of a broad range of global brands designed to meet the needs of our customers in both efficient and responsible ways. Ingersoll Rand is a diverse and inclusive environment. For more information visit: www.irco.com.
Job Overview:
The Area Specialist position provides administrative support for 1-3 Customer Center locations. The Area Specialist is responsible for supporting cash flow activities, employee health & safety, policy compliance, and facility oversight. Additionally, the Area Specialist will provide assistance with HR and Finance related activities in the customer centers. The Area Specialist will report to Area Operations Manager, but assigned responsibilities may support objectives in the Sales, Service, or Operations areas of the office.
Responsibilities:
- Coordinate resolution of disputed customer invoices, process portal invoices, manage credit memos, reconcile cash & credit card transactions, and assist with credit worthiness decisions.
- Organize new customer and/or new vendor account set-up and manage customer account changes. Ensure compliance with Goods Received Not Invoiced (GRNI).
- Manage indirect purchasing to ensure Customer Centers are properly resourced (facility services, office equipment, and office & safety supplies).
- Manage phones, process incoming and outgoing mail, and handle all office filing.
- Completing customer/contractor forms/questionnaires and requesting certificate of insurance.
- Manage training calendar and employee engagement events, including ordering catering and supplies.
- Collaborate with local Service Supervisor to coordinate facility maintenance, and ensure employment law and EHS regulatory compliance.
- Work with Finance to manage data for reporting and decision-making. Monitor policy compliance and address any discrepancies immediately.
- Assist Area Operations Manager and staff with reports, special requests and projects as assigned.
Requirements:
- High school diploma or GED required
- 1+ years of experience with ERP software systems
Core Competencies:
- Excellent relationship-building and interpersonal skills, including verbal and written communication skills.
- Honest, self-motivated and team oriented.
- Able to work within a team environment and independently.
- Ability to assess customer needs, analyze and interpret data, perform basic equipment performance calculations, and to recommend technical solutions.
- Must have excellent prioritization and time management skills
Preferences:
- Bachelor’s Degree in HR, Business Administration
- Financial acumen, problem solving, and data analytics skills required for success.
- Proficiency in MS Office required; proficiency in Salesforce (or other CRM), SAP, ERP and other software systems strongly preferred.
Travel & Work Arrangements/Requirements
- This position will be based in San Antonio, TX or Los Angeles, CA and may travel occasionally within the US for meetings, employee training, and other business needs (5-10%).
What we Offer
At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.
Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.
