Facilities Operations Specialist

Overview Facilities Operations Specialist role at Ricoh Canada Production Print. The Facilities Services role plays a critical role in supporting the daily operations, compliance, and event planning. This position serves as a central point of contact for environmental health and safety (EH&S), facility management systems, vendor coordination, and internal communications. The ideal candidate is highly organized, proactive, and capable of working independently while managing multiple priorities across departments. Responsibilities Environmental Health & Safety (EH&S) Lead coordination and tracking of annual compliance requirements. Provide audit support and documentation. Manage CRT inventory and supply levels. Oversee Cintas services including invoice tracking and delivery confirmations. Facility Management Support Ensure smooth daily operations of the facility. Monitor systems including Service Zone, Brainshark, HumaTech, and SAP Ariba/myBuy. Create and track departmental requisitions, purchase orders, and invoices; attempt to resolve AP/AR issues. Maintain department tracking spreadsheets and documentation. Handle work orders, contractor oversight, inspections, and resolution of facility-related issues. Collaborate with vendors and facility management teams. Independently supervise projects, company events, and facility program launches. Infrastructure Support Partner with EH&S, soft services, and planning teams on infrastructure projects. Collect and input basic data for reporting and analysis. Support people management related to space management. Assist with project management tasks. Lead signage creation and provide instructions to on-site staff. Coordinate copy requirements and signage placement with relevant teams. Work with external vendors for professional signage and lamination needs. Event Planning Support Inclusive Winning Team and other departments with event coordination. Assist with offsite event planning as needed. Coordinate room setup with onsite services. Schedule meetings and manage catering orders. Track event costs and maintain documentation. Communications & Change Management Support Utilize MS Teams, SharePoint, Yammer, and other platforms for communication initiatives. Manage poster boards and physical messaging displays. Support campus signage and visual communications. Request quotes and estimates from vendors. Reconcile P-card transactions. Order and manage departmental supplies. Develop dynamic presentations using MS tools to deliver messaging to senior leadership and large employee audiences. Qualifications Proven experience in facilities coordination or related operational support roles. Strong organizational and project management skills. Proficiency in Microsoft Office Suite (Teams, SharePoint, PowerPoint, Excel). Experience with SAP Ariba/myBuy or similar procurement systems. Excellent communication and interpersonal skills. Ability to work independently and manage multiple tasks simultaneously. Comfortable interacting with vendors, contractors, and cross-functional teams. About Us Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of informationhow it is collected, stored, managed, and sharedto unlock the potential in every organization. We deliver services and technologies that inspire our customers success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow. Benefits Choose from a broad selection of medical, dental, life, and disability insurance options. Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annually Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development. #J-18808-Ljbffr