Payroll Manager

Company Background The Standard is one of the most culturally engaged hotels in the world. Hotels with real cultural life, an inclusive spirit and true creative attitude. A destination layered with events and amusements that leaves you with an uplifted feeling. The Standard's irreverent and playful sensibility, combined with a careful consideration of design, detail and service, have established its reputation as a pioneer of hospitality, travel, dining, nightlife, and beyond. The Standard hotels are known for their taste-making clientele, their pioneering design, and their unrelenting un-Standard-ness. Mission Statement To create experience by embracing and empowering a diverse collective of team members, collaborators, and guests, who choose to call The Standard home. Our Purpose The Standard’s commitment is to being an anchor for each neighbourhood in which we reside as well as a platform for culture and creativity. Bringing people together in its spaces to interact with each other in genuine ways. Our promise is to ensure that a stay is an experience and that a memory means making friends and having stories to tell. To understand why it exists, is to understand that The Standard, is a platform for people to meet, to engage, to learn, to dine, to sleep, to dance, to hideaway, to make believe and to do so whilst being yourself and having fun doing it. We think of ourselves as a stage, not just a hotel. Here, you can become whomever you like, even if for just a night. Here, you will meet new friends, find new challenges, eat new food, stay up late, sleep in later, and at times, never even leave the property. We are unapologetically comfortable with disrupting expectations. It’s WHO WE ARE #StandardFamily Job Title: Payroll Manager & General Cashier Department: Finance Location: The Standard, High Line Reporting to: Director of Finance, Controller, and Assistant of Finance Responsible for: N/A Job Purpose: The Payroll Manager is responsible for overseeing that payroll data and files are entered, audited, maintained, and produced at The Standard, High Line. They will also serve as the General Cashier. Main Duties & Responsibilities Ensure new employee records in payroll systems match the information received from Human Resources Ensure alignment of employee records in time attendance system and HRIS Review authorized and approved data from the time and attendance system received from each department and resubmit for any adjustments and corrections to department manager for second approval Review overtime charges and ensure proper authorization forms are complete; resolve discrepancies with respective managers Differential rates and hours to be charged to another department; resolve discrepancies with respective managers Review tip amounts claimed by tipped employees and input into payroll program at end of each pay period Reconcile tip distribution reports and transfer information to respective departmental worksheets. Input the amount with corresponding code into each employee’s record. Stamp worksheet posted and file Complete all pay entries for pay period and process each payroll within established period Input payroll data as required and save corresponding back up Review all PAFs for complete information and ensure accuracy of figures; resolve discrepancies with HR. Input information using appropriate codes with total hours to be paid Complete weekly/monthly payroll related (hours, earns, job codes) reports Complete monthly insurance bill audits ensure employees’ deductions match their elections. Send discrepancies to Human Resources for reconciliation Timecard management, fingerprint enrollment, access for users Print paychecks and sort by department. Maintain accurate record of all issued checks and ensure security of all unused checks Distribute paychecks with signature lists. Ensure security of all checks. Review and input into payroll system employee 401K contributions and loans, weekly Assist with annual 401k audit Ensure compliance with all federal and local labor laws Process paycheck adjustments after reconciling discrepancy and post adjustment in payroll system using designated code. Generate new check Delete terminated employees from payroll system after printing employee’s final check with specified deductions. Generate recurring reports to be distributed to necessary departments (labor report, vacation report, PT/FT, active, terminated, LOA) Assist with system upgrades and advancements, as required or assigned Respond to any payroll reporting request in a timely manner Print, make copies and distribute all payroll reports as directed Maintain file for all benefit days taken and owed for all associates Maintain confidentiality of all information regarding payroll records Assist with other accounting job functions as assigned Legibly document maintenance needs on work orders and submit them to manager Ensures that proper accounting payroll procedures are followed Maintain complete knowledge of and comply with all departmental policies/service procedures/standards Maintain complete knowledge of correct maintenance and use of equipment – use equipment only as intended Monitor and maintain cleanliness, sanitation, and organization of assigned work areas Monitor drop/safe procedures Document maintenance needs on work orders and submit orders to Manger/Supervisor. Responsible for all functions that fall under Payroll/General Cashier Add and update vendors in procurement and accounting systems, as required Perform other financial, accounting, and general office duties as assigned Qualifications and Requirements: Physical: Exert physical effort in transporting books and records Able to lift at least 30 pounds Able to reach several feet Able to remain in a stationary position for at least 30 minutes per hour throughout work shift Understanding: Ability to read, comprehend and carry out instructions according to established procedures Experience with computers (PC), calculators, and word processors Proficiency in Microsoft Excel and Word Comprehension: Fluent in the English language Organizational Skills: Work efficiently, utilize multi-tasking, prioritize tasks Hygiene and Sanitation: Adherence to uniform, grooming and personal hygiene standards and expectations per Standard of Operating Procedures Punctuality: Adherence to posted schedule and arrival time and attendance at mandatory meetings Responsibility: Personal comportment in line with Standard, New York policies, standards, and expectations Desirable: College degree or equivalent in Accounting, Mathematics, Human Resources or related field Experience using Paycom, Unifocus 3 years of hotel payroll experience Prior experience/training in customer relations Ability to: Input and access information into the computer Maintain concentration and think clearly Focus on details and resolve numerical problems Prioritize, organize and follow up Maintain confidentiality of pertinent hotel data Promote positive relations with hotel staff Provide clear and pleasant telephone communication Perform job functions with minimal supervision Work cohesively with other departments and coworkers as a part of a team Brand Ambassador: They are committed to and fully comprehend the idea of being of service; They do not just delight guests, but excite them–by creating unique, unexpected & memorable experiences They are ambitious, vibrant and social/friendly individuals; They genuinely embrace diversity in all forms, interested to have people from all race and gender to be their friend; They encourage genuine relationships with guests that enable them to not only preempt needs but foresee desires; They have personality and depth; They have desire and unyielding appetite for learning & knowledge—being in-the-know with what is happening in the city and around the world; They are creative in areas like music, cinema, art, performance, fashion, design, tech and business; They are engaging, socially adept and solution-based individuals able to navigate the scene with confidence and ease; They are able to entertain guests in a compassionate, respectful and meaningful manner; They are authentically themselves; They want to play a role in constructing a kinder and better world Compensation and Benefits: Pay Rate $95,000 per year + 5% Bonus Excellent and Affordable Healthcare coverage Life Insurance, Disability Insurance, Pet Insurance, 401k 160 hours of PTO / year and Company recognized holidays Employee Discounts on Rooms, F&B, Retail, and The Standard Marketplace Employee Meals, Employee Referral Program, Commuter Discounts Regular fun staff events and celebrations #J-18808-Ljbffr