Administrative Specialist

3 weeks ago

Greenwich, United States Family Centers Full time

OverviewFamily Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a mission-driven environment.The RoleServe as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service.Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination.Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism.Assist with grant documentation, compliance reporting, and accreditation paperwork.Perform accurate data entry and administrative support for health, education, and human service programs.Manage office supplies and building inventory—ordering and organizing as needed.Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment.Collaborate with leadership and staff to improve administrative processes and productivity.Perform other related administrative duties as assigned.Qualifications3+ years of administrative, executive assistant, or office management experienceProficiency in Microsoft Office Suite; ability to learn new software quicklyStrong organizational, time management, and multitasking skillsExcellent written and verbal communication skillsAbility to work independently in a fast-paced, team-oriented environmentHigh level of discretion and ability to maintain confidentialityValid driver’s license, reliable transportation, and auto insurance requiredPreferredBachelor’s degreePrior experience in a nonprofit, education, healthcare, or human services environmentAbout Family CentersFamily Centers is a private nonprofit serving lower Fairfield County with health, education, and human service programs. With approximately 300 professionals and 500+ volunteers, we support more than 23,000 children, families, and adults each year through a wide range of responsive and innovative services.Rewards & BenefitsStarting salary: $53,000/yearGenerous paid time off (vacation, sick, personal, holidays, summer ½ day Fridays) and comprehensive health benefits (medical, dental, vision)Tax-free spending accounts, employer provided disability, life & AD&D insuranceEmployee assistance plan, wellness activities, pet and supplemental insuranceTuition assistance and retirement savings plan including matching contributionsWe provide a collaborative work environment, training opportunities for professional growth, and the chance to make a meaningful impact in your community.Recognized as a Top Workplace in Western Connecticut and a Charity Navigator 100 Encompass-rated nonprofitFor more information and to apply, please visit http://www.familycenters.org/; or on our LinkedIn pageFamily Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws.Job detailsSeniority level: Mid-Senior levelEmployment type: Full-timeJob function: AdministrativeIndustries: Civic and Social OrganizationsGet notified about new Administrative Specialist jobs in Greenwich, CT. #J-18808-Ljbffr

  • Administrative Specialist

    2 weeks ago

    Greenwich, United States Family Centers Full time

    Overview Family Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering...

  • Technical Administration Officer

    5 days ago

    Greenwich, United States Connected Local Government Full time

    Responsive Repairs are looking for two Technical Administration Officers to work in our Occupied Repairs team to support a range of functions and managers in ensuring that the services runs smoothly and that our residents receive a seamless access to service that exceeds their expectations. Occupied Repairs provide a repairs service to more than 20,000 homes...

  • Healthcare Administrative Specialist | Project Support

    3 weeks ago

    Greenwich, United States Yale New Haven Health Full time

    A healthcare organization in Connecticut is seeking an administrative support professional who will provide assistance to department heads and support departmental operations. The ideal candidate should have at least 2-3 years of experience in a related role and demonstrate excellent computer skills, exceptional customer service, and high-level communication...

  • Front Desk Specialist

    5 days ago

    Greenwich, United States Spire Orthopedic Partners Full time

    Join to apply for the Front Desk Specialist role at Spire Orthopedic Partners. Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the...

  • Showroom Client Support Specialist

    1 hour ago

    Greenwich, United States Waterworks Operating Company LLC. Full time

    A luxury home design company in Greenwich is seeking a Showroom Client Support Specialist to manage the lifecycle of client orders. You will be responsible for ensuring timely deliveries and providing exceptional customer service in a fast-paced showroom environment. Ideal candidates should have at least 2 years of administrative or project management...

  • Connecticut Program Specialist

    43 minutes ago

    Greenwich, United States Boosterthon Full time

    Overview JOIN AN AMAZING TEAM. HAVE FUN. MAKE AN IMPACT. HELP US CHANGE THE WORLD! Booster is a school fundraiser on a mission to change the world. Proudly serving schools and millions of students nationwide, we are reinventing how schools do fundraising. If you love the idea of impacting students, working with an amazing team, thriving in a high-energy...

  • Credentialing & Compliance Specialist

    3 weeks ago

    Greenwich, United States Family Centers Full time

    Overview The Credentialing & Compliance Specialist is responsible for the ongoing management, monitoring, and verification of credentials for medical, dental, behavioral health, human service, and educational staff. This position ensures that all credentialing, privileging, and compliance processes are conducted accurately, efficiently, and in accordance...

  • Bilingual Patient Support Specialist

    2 hours ago

    Greenwich, Connecticut, United States Family Centers Full time

    Bilingual (Spanish/English) Patient Support SpecialistOverview: Family Centers is seeking a dynamic, flexible and organized individual to join our health healthcare team as a Bilingual (Spanish/English) Patient Support Specialist.As the first point of contact for our patients, you will play a crucial role in providing exceptional customer service and...

  • Senior Credit Specialist

    3 weeks ago

    Greenwich, United States Seamless Talent Full time

    Overview Senior Credit Specialist (NYC or Greenwich, CT) Compensation Base pay range: $120,000.00/yr - $140,000.00/yr Additional compensation types: Annual Bonus Responsibilities Senior Credit Specialist specializes in Commercial lending and is responsible for the underwriting of loan requests that are assigned to them after the initial sales contact has...

  • Family Office Operations Specialist

    10 minutes ago

    Greenwich, Connecticut, United States QP Global Family Offices Full time

    Overview: – We are seeking a senior accountant with a mix of reporting accounting, operations, administration and special projects experience to join our service team working with the firm's group of families. This role will play a pivotal role in recording financial activities and ensuring accurate financial reporting for the group of families the firm...