Director of Finance

POSITION: Director of Finance

DEPARTMENT: Finance

REPORTS TO: General Manager

FLSA STATUS: Salaried, Exempt

Summary

The DOF will oversee the finance and accounting functions of Charlotte Harbor Event & Conference Center by supervising Finance Department employee(s) in the day-to-day functions involved in proper facility accounting. Perform all aspects of Human Resource Operations, as well as administration and maintenance of all Facility Benefit Programs, consistent with ASM Global policies by performing the following duties.

Essential Duties and Responsibilities

Accounting:

• Manage and maintain internal controls and compliance in Accounts Payable, Accounts Receivable, and Box Office/Ticketing.
• Maintain compliance for tax reporting purposes.
• Create, maintain, and manage budgeting and forecasting including, but not limited to, operating budget, monthly forecasting, capital budget, and cash flow analysis.
• Perform and manage show related activities such as settlements, accounting, and event reporting.
• Accounting for box office/ ticketing funds
• Supervise the process of recording manual journal entries and oversee various finance related processes (fixed assets, payroll, etc.) to ensure accounting records are complete and accurate.
• Prepare, review, and sign off financial statements, budget reports, and event flash reports in a timely and accurate manner.
• Prepares and performs general ledger and bank reconciliations on a monthly basis.
• Collaborate with auditors to complete any required internal or external audits.
• Prepare other financial reports and analyses as requested.
• Other duties as assigned.

Human Resources

• Manage and process all Payroll related functions.
• Maintains worker's compensation and building insurance records.
• Investigates accidents and prepares reports for insurance carrier.
• Responds to inquiries regarding policies, procedures, and programs.
• Administers various Human Resources plans and procedures for all facility personnel.
• Performs recruitment activities. Writes and places job advertisements. Coordinates with Department Managers when hiring employees to fill vacant positions. Plans and conducts new employee orientations.
• Keeps and maintains records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations.
• Administers performance review and salary administration program.
• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility.
• Other duties as assigned.

Supervisory Responsibilities

• Hire, train, and retain finance and accounting staff.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• B.S. in Accounting or Finance from 4-year college/university or equivalent
• Minimum 3-5 years of related work experience
• Experience in developing and implementing policies and procedures as well as financial systems and controls.
• Capable of handling all aspects of the accounting cycle and principles and techniques of venue operation
• Experience in the facilities/arena management industry (Preferred not Required)

Skills and Abilities

• Extensive knowledge of general and cost accounting
• Excellent math skills; high aptitude for figures
• Excellent communication, interpersonal skills, and organizational ability
• Ability to work with and maintain highly confidential information is required.
• Solid knowledge of principles and practices of personnel administration
• Strong analytical and problem-solving skills.
• Strong supervisory skills
• Strong written and oral communication skills with the ability to communicate well both inside and outside the organization.
• Strong organization skills with attention to detail
• Excellent verbal, written and interpersonal skills essential.

Other Skills and Abilities

• Must be able to main strict confidentiality and judgment regarding privileged information.
• Ability to work under above average pressure in meeting urgent deadlines.
• Ability to work irregular hours and weekends as dictated by event schedules and projects.
• Must be able to prioritize and complete work assignments on a timely basis.

Computer Skills

• To perform this job successfully, an individual should possess a solid knowledge of computer applications including Microsoft Word and Excel
• Experience with ADP and ABI, or similar software / payroll systems (Preferred not Required)
• Experience with Workday (Preferred not Required)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

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