Accounts Payable Specialist

Do you love clean ledgers, happy vendors, and on-time payments?We do, too. If reconciling, resolving, and relentlessly improving AP processes is your jam, come help us build a smarter Procure-to-Pay (P2P) functionmoving approvals before we buy so our spend is controlled, our cycle times fly, and our vendors adore working with us.What youll doRun AP operations end-to-end: process invoices, match POs, code expenses, and manage weekly payments.Be the vendor champion: resolve inquiries, discrepancies, and payment issues while maintaining strong relationships.Drive process improvements: identify bottlenecks, reduce costs, and strengthen compliance across AP workflows.Collaborate and reconcile: partner with internal teams for approvals, ensure accurate month-end close, and support audits.Manage data and compliance: oversee vendor onboarding, maintain data integrity, and ensure positive pay and licensing requirements are met.Analyze and innovate: turn AP data into insights, recommend enhancements, and help build a forward-thinking Procure-to-Pay function.Why youll love it hereAt Sprague Pest Solutions, were more than a pest control companywere a team of passionate professionals who care about each other and our clients. We offer competitive pay, great benefits, and a chance to be part of something meaningful. Youll join a collaborative team that values accuracy, efficiency, and continuous improvement. Expect real ownership, support from smart peers, and the chance to shape how money moves through the businessfrom request to reconciliation.Impactful Work: Directly influence financial health and strategic decisionsCareer Growth: Opportunities to lead projects and shape processes, plus ongoing training and advancement opportunities.Team Culture: Work alongside a supportive team of professionals who value integrity, innovation, and service excellence.What youll get working here:Salary: $25-30 per hour to start (depending on experience & credentials) plus annual bonus programUnlimited growth opportunities, with continuing education and leadership trainingPride in your work and the Sprague missionA supportive team environment based on family valuesBenefits:Health, Vision, Dental Insurance within 30 days of hire401K after 1 year, with 100% match up to 3% plus 50% match up to 6%Paid time off: Personal time available day 1, holiday and vacation time after 90 daysChildcare assistance and college savings planRequirements:What youll bring to this roleMust-havesTwo year degree (or more), accounting or bookkeeping emphasis preferred2+ years experience in accounts payable, vendor management, or financial reporting roleHands-on AP experience with invoice/PO matching, coding, and payment processingComfort with ERP/AP automation tools and solid spreadsheet skillsVendor communication skills that blend empathy with precisionReconciliation and month-end close experience, including journal entries and audit supportWorking knowledge of banking interfaces and positive pay practicesOwnership mindset, urgency, and flexibility to pitch in during extended hours when neededNice-to-havesPrior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portalsAssociates or Bachelors degree in Accounting, Finance, or related field preferredProficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft ExcelExperience helping stand up or mature a Procure-to-Pay (P2P) functionTrack record of process improvement (cycle time reduction, compliance wins, cost savings)Multi-entity/multi-bank AP complexityFamiliarity with licensing renewals and regulatory requirementsPre-Hire Screening Requirements:5+ years Satisfactory Motor Vehicle RecordCriminal Background Check: Federal, State, CountyEmployment, Education, Credit Checks5-Panel Drug ScreenDisclaimer: W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.Equal Employment Opportunity: Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.Detailed Job DescriptionPosition Title: Accounts Payable (AP) SpecialistDepartment: AccountingReports To: ControllerFLSA Status: Non-ExemptEEOC Class: ProfessionalsSalary: $25 - $30/hour plus incentivesPosition Summary:The primary responsibility of the Accounts Payable (AP) Specialist is to ensure the accurate and timely processing of vendor invoices and payments, proactively maintain positive vendor relationships, and support continuous improvement in AP processes. The AP Specialist will leverage technology solutions, collaborate across departments, and provide insights to enhance payment efficiency and compliance. In addition, the AP Specialist will work on establishing a Procure to Pay function to centralize vendor payments and shift the approval to prior to expenditure, rather than after consumption of the services or receipt of goods.Essential Duties & Responsibilities:Conduct accounts payable activities, including invoice entry, verification against purchase orders, and weekly payment processingProactively communicate with vendors to resolve inquiries, discrepancies, and payment issues; document all activities and agreements in a timely mannerIdentify and suggest process enhancements to improve payment cycle times, reduce costs, and strengthen compliance with company policiesCollaborate with internal teams to ensure proper coding, approval, and documentation of expendituresSupport vendor onboarding, maintenance, and data integrity across systemsReconcile vendor statements, review aging reports, and assist with month-end close, including preparing journal entries and supporting general ledger accuracy, cash reporting and accurate documentation for financial auditsProcess employee expense reimbursements, verify supporting documentation, ensure compliance with company policies, and issue timely paymentsCoordinate and process payments for business and entity licensing, maintain accurate records, and ensure timely renewals in compliance with regulatory requirementsEnsure payment compliance with positive pay rules across various entities, banks and payment typesProvide customer service regarding payment issues, account adjustments, and refund processing as neededResearch and resolve complex vendor requests, escalating issues to management or support teams as appropriateAnalyze AP data sets, identify trends or issues, and provide recommendations for process improvement to department leadershipDemonstrate a forward-thinking mindset, developing preventative solutions to minimize errors and inefficienciesAdapt quickly to change, work under tight deadlines, and share information across the organization as necessary; must be able to work extended hours and/or weekends as needed Other duties as assignedJob Requirements:Two year degree (or more), accounting or bookkeeping emphasis preferred2+ years experience in accounts payable, vendor management, or financial reporting roleOutstanding verbal and written communication with vendors, peers, other departments and supervisorsNavigate conflict, recommend options, and facilitate solutions that best serve the companys objectives and valuesExpertise in AP and accounting software (e.g., Sage, SAP, Oracle) and Microsoft Office (Teams, Excel, Word, Outlook); ability to learn new software quicklyAbility to manage multiple datasets, validate completeness and accuracy of system reports, think critically and analyze data to provide relevant business insights and provide ideas for meaningful cross-departmental process improvement suggestionsAdapt quickly to change and work under tight deadlines, sharing information across the organization as necessary; must be able to work extended hours and/or weekends as necessarySet priorities and manage time to accomplish work goals according to quality standards and deadlines with minimal direction and supportAdapt quickly and work effectively in a fast-paced office environment; demonstrates a sense of urgency and takes initiative when necessaryPerform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriateUse independent judgment to handle customer issues efficiently and in accordance with company policies and guiding principlesAttention to detail and ability to recognize and correct errors and inconsistencies timely and accuratelyProficiency in computer software and systems including, but not limited to Microsoft Office (Teams, Excel, Word, Outlook), billing systems, and web-based portals; ability to learn new software quicklyAbility to pass background screening requirements, including identity, education, credit, and criminal history checksPreferred QualificationsPrior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portalsAssociates or Bachelors degree in Accounting, Finance, or related field preferredProficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft ExcelStrong attention to detail and organizational skills, proficient with project management and solutions-oriented mindsetExcellent communication and customer service abilitiesAbility to work independently and manage multiple priorities simultaneouslyPhysical Requirements:Long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, working with office/computer equipment, and sitting at desk or table while listening, talking and taking notes.Disclaimer:W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.Equal Employment Opportunity:Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.Compensation details: 25-30 Hourly WagePIbbe67078cd89-31181-39330574