Commercial Property Administrator

2 months ago

Santa Clara, United States Harvest Properties Full time

POSITION SUMMARY:

This role is responsible for all day-to-day, administrative, and accounting aspects necessary for the efficient operation and management of a portfolio of commercial office buildings including tenant/vendor relations, lease administration, accounts payable, accounts receivable, financial reporting and team support.

This role is in-person at our Santa Clara office.

ESSENTIAL DUTIES AND RESPONSIBILITIES: **** The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Set up new files (i.e. lease, vendor, accounting)
  • Code and/or approve invoices for payment; obtain/complete and process accounting forms as required (i.e. W-9 form)
  • Maintain current Certificates of Insurance for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to insure compliance
  • Assist with validation and/or input of lease abstract information
  • Keep up tenant contact information
  • Management of day-to-day vendor performance; inspect buildings on an ongoing basis to ensure functionality
  • Follow up and expedite collection of all accounts receivable (i.e. rent) as necessary; review charges with tenant when invoice is in dispute or needs clarification
  • Review aged delinquency report and tenant’s lease for late charge calculations and apply late charges to accounts
  • Review and send correspondence; rent increase letters, commencement letters, etc. in a timely manner
  • Maintain rent roll and lease files in system; review for accuracy monthly
  • Prepare and/or assist in preparation of monthly financial and variance reports
  • Maintain a working knowledge of lease agreements and administration of related documents
  • Prepare and/or assist in annual budget preparation and year-end reconciliations
  • Assist in negotiating, preparation, and maintenance of standard service contracts
  • Coordinate moves of tenants in and out of the building
  • Coordinate special events (i.e. broker open house, etc.)
  • Special projects as requested

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ideal candidate will be flexible, adaptable, committed and team-oriented.
  • Must have very good oral and written communications skills.
  • Strong customer service skills required.
  • Must have received or be willing to receive a COVID-19 vaccination by date of hire to be considered. Proof of vaccination required. Reasonable accommodation requests will be considered.

EDUCATION:

Undergraduate degree required.

COMPUTER SKILLS:

  • Strong proficiency in Microsoft Word, Excel and Outlook.
  • Competent in accounting systems.
  • Ability to use other software programs as required

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

OTHER DESIRED SKILLS AND ABILITIES (preferred)

  • Industry specific experience
  • Experience with business and management principles and practices
  • Knowledge of project management principles and practices

REASONING ABILITY

Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.

The employee is occasionally required to stand, walk and kneel.

  • Senior Property Administrator

    1 month ago

    Santa Clara, United States Pop-Up Talent Full time

    Senior Property AdministratorSanta Clara, CA 95054Salary: 67-79KThe Senior Property Administrator is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the...

  • Commercial Property Manager

    4 weeks ago

    Santa Clara, United States Central Computers Full time

    $18.00 - $24 an hour Position Overview The Property Manager is responsible for assisting in the leasing, maintenance, and management of commercial rental properties. It is primarily an in-office clerical position, but also entails a good amount of on-site visits, for the purpose of coordinating property maintenance with service contractors and for tenant...

  • Executive Project Coordinator for Commercial Real Estate

    4 weeks ago

    Santa Monica, California, United States Lincoln Property Company Full time

    About the RoleWe are seeking a detail-oriented and organized Executive Project Coordinator to support the delivery of commercial real estate projects. As an integral part of our team, you will assist with all aspects of project management, from planning and vendor coordination to budgeting and reporting. Your foundational knowledge of project management...

  • Property Manager

    2 weeks ago

    Santa Monica, United States Rising Realty Partners, LP Full time

    Come join LA’s most innovative real estate investment and operating company! Rising Realty Partners currently owns and manages over 6 million square feet of office assets throughout the Western United States. From low rise suburban corporate structures, gorgeous historical assets downtown, and Class A Office to industrial properties, our record of success...

  • Commercial Credit Administration Associate II

    2 weeks ago

    Santa Clara, United States First Citizens Bancshares, Inc. Full time

    The Credit Administration Business Risk and Controls Risk Analyst III position will perform risk management functions within the Credit Risk Management function. In this role, you will be a key contributor to support remediation activities to addre Associate, Commercial, Project Management, Credit, Auditor, Controls, Banking, Business Services

  • Commercial Association Manager

    2 weeks ago

    santa clarita, United States MarWest Commercial Full time

    Job Overview: The Commercial Association Manager (“Manager”) oversees a portfolio of Commercial Property Owner Association accounts in an assigned portfolio, to ensure business is executed in a timely and accurate manner, in accordance with Association governing documents, Board policies, MarWest policies and procedures, California Civil Code and other...

  • Commercial Association Manager

    2 weeks ago

    Santa Clarita, United States MarWest Commercial Full time

    Job Overview: The Commercial Association Manager (“Manager”) oversees a portfolio of Commercial Property Owner Association accounts in an assigned portfolio, to ensure business is executed in a timely and accurate manner, in accordance with Association governing documents, Board policies, MarWest policies and procedures, California Civil Code and other...

  • Commercial Association Manager

    3 weeks ago

    Santa Clarita, CA, United States MarWest Commercial Full time

    Job Overview:The Commercial Association Manager (“Manager”) oversees a portfolio of Commercial Property Owner Association accounts in an assigned portfolio, to ensure business is executed in a timely and accurate manner, in accordance with Association governing documents, Board policies, MarWest policies and procedures, California Civil Code and other...

  • Intelligent Property Attorney

    2 weeks ago

    Santa Clara, California, United States Abbott Full time

    Job OverviewAbbott, a global healthcare leader, seeks an experienced IP attorney to join its IP Strategy team. As Division Counsel- Intellectual Property Strategy, you will develop and lead IP Strategy initiatives to support business objectives.About the RoleWe are seeking a skilled attorney with 12+ years of experience in patent law, preferably in the...

  • Property Management Assistant

    1 week ago

    Santa Barbara, United States Ultimate Staffing Full time

    Property Manager Assistant Needed in Santa Barbara Prior property management company experience preferredStrong Administrative Skills requiredMS Office Suite Proficiency required Pay range = $25 - $26/hour Monday - Friday8:30am - 5:30pm Company established in 1971, is a full-service real estate / property management company. We are actively involved in the...

  • Property Management Assistant

    1 week ago

    Santa Barbara, United States Ultimate Staffing Full time

    Property Manager Assistant Needed in Santa Barbara Prior property management company experience preferredStrong Administrative Skills requiredMS Office Suite Proficiency required Pay range = $25 - $26/hour Monday - Friday8:30am - 5:30pm Company established in 1971, is a full-service real estate / property management company. We are actively involved in the...

  • Commercial Credit Administration Associate II

    2 weeks ago

    Santa Clara, United States First Citizens Bank Full time

    Overview The Credit Administration Business Risk and Controls – Risk Analyst III position will perform risk management functions within the Credit Risk Management function. In this role, you will be a key contributor to support remediation activities to address various regulatory issues across the Credit Risk Management function. Key activities can include...

  • Assistant Project Manger

    1 month ago

    Santa Monica, United States Lincoln Property Company Full time

    Job DescriptionJob DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement...

  • Ultimate Staffing | Property Management Assistant | santa barbara, ca

    1 week ago

    santa barbara, United States Ultimate Staffing Full time

    Property Manager Assistant Needed in Santa Barbara Prior property management company experience preferredStrong Administrative Skills requiredMS Office Suite Proficiency required Pay range = $25 - $26/hour Monday - Friday8:30am - 5:30pm Company established in 1971, is a full-service real estate / property management company. We are actively involved in the...

  • Ultimate Staffing | Property Management Assistant | santa barbara, ca

    7 days ago

    santa barbara, United States Ultimate Staffing Full time

    Property Manager Assistant Needed in Santa Barbara Prior property management company experience preferredStrong Administrative Skills requiredMS Office Suite Proficiency required Pay range = $25 - $26/hour Monday - Friday8:30am - 5:30pm Company established in 1971, is a full-service real estate / property management company. We are actively involved in the...

  • Contract Administrator

    1 month ago

    Santa Clara, California, United States Anatomage, Inc. Full time

    About the RoleWe are seeking a highly skilled Contract Administrator to support our team in preparing, negotiating, and reviewing various company contracts. The ideal candidate will have a strong attention to detail, excellent analytical and organizational skills, and the ability to work effectively with internal and external stakeholders.Key...

  • Dishwasher Position

    4 weeks ago

    Santa Clara, California, United States Din Tai Fung Full time

    Job Title: DishwasherJob Summary:Din Tai Fung is seeking a Dishwasher to join our team. As a Dishwasher, you will be responsible for washing dishes through the 3-compartment sink and commercial dishwasher. You will also be responsible for cleaning the restaurant, managing the restaurant's trash in accordance with the property's trash regulations, unloading...

  • Commercial Lines Insurance Professional

    4 weeks ago

    Santa Monica, California, United States Jobot Full time

    Commercial Lines Placement Specialist RoleWe are seeking a highly motivated Commercial Lines Placement Specialist to join our dynamic team in the Insurance industry. The ideal candidate must have a minimum of 5 years of experience in the field and possess a comprehensive understanding of Commercial Lines of Insurance.The Commercial Lines Placement Specialist...

  • IT Administrator

    4 weeks ago

    Santa Monica, United States Community Corporation of Santa Monica Full time

    Job DescriptionJob DescriptionAbout Community Corporation of Santa Monica Community Corp is a non-profit organization that restores, builds, and manages affordable housing for working families of modest means. Since our inception in 1982, we have rehabilitated and constructed nearly 2,071 homes. By enhancing and increasing affordable housing, we improve...

  • Police Officer Position

    1 month ago

    Santa Clara, California, United States Vets Hired Full time

    About the JobWe are seeking a highly skilled and dedicated Police Officer to join our team at the West Valley-Mission Community College District. As a Police Officer, you will be responsible for providing general law enforcement services on assigned shifts, performing patrol duties, and ensuring the safety and security of students, staff, and visitors to the...