Documentation Coordinator

3 weeks ago


Branchburg, United States Joulé Full time

Job Title: Documentation Coordinator
Location: Branchburg, NJ
Hours/Schedule: Monday - Friday, 9am - 5pm, On-Site 100%
Type: Contract

Overview
Leading pharmaceutical company looking for an experienced Documentation Coordinator. Ideal candidates should have experience managing low level projects, performing administrative duties, and be proficient with MS Office Suite and Adobe Acrobat.

Responsibilities Support activities and processes in a highly regulated GXP environment associated with control and maintenance of records.
Train and assist departments in coordinating and implementing the application of COMPANY’s records management policies and procedures to ensure compliance with COMPANY’s codes for records retention, dissemination, access, and destruction.
Handle logging, imaging, archiving of records, retrieval from off-site storage facility, issuance for manufacturing, inventory control of logbooks in circulation, troubleshooting requests, and audit support.
Create, revise, and maintain documents according to approved procedures, templates, and standards, such as routing, tracking of document status, approval notification, version control, format conversion, history record maintenance, distribution, and archiving.
Independently plan and organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Liaise with internal departments and external stakeholders to facilitate records and document management processes.
Provide guidance and support to colleagues on records and document management best practices and procedures.
Coordinate small-scale projects related to records and document management, including monitoring progress, identifying potential issues, and communicating updates to stakeholders.


Requirements Proficiency with word processing, spreadsheet, database, scanning, email software, and use of appropriate software tools such as MS Office suite, Adobe Acrobat, etc.
Good organizational skills.
Excellent attention to detail and a commitment to deliver quality results.
Ability to multi-task and prioritize while dealing with changing priorities.
Strong interpersonal skills and ability to work effectively in a team.
Ability to apply basic project management techniques.
Ability to bend and lift up to 40lbs.


Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.



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