CalmCo | Admin Operations Specialist USA

2 days ago

sarasota, United States CalmCo Full time

CalmCo, LLC | Colic Calm| DrKids| Calmco

Part-Time Job Opportunity in Sarasota, Florida with the opportunity to grow into Full-Time Position

 

We are seeking a hardworking, professional, highly productive, detail-orientated Admin Operations Specialist. The position reports to the CFO and will ensure that the admin operations needs of the company are met in a timely and cost-effective manner, in a fast-paced environment. This is a multi-faceted role that requires the successful candidate to “wear many hats” which will include Customer Service, Basic Bookkeeping and Operational functions.

 

Responsibilities

·        Customer order processing – both corporate retail and consumer order processing for multiple different countries. This would also include physical packing of small parcel orders in our warehouse.

·        Manufacturing admin – liaising with vendors, following up on PO’s to ensure timeous delivery

·        Stock admin – Stock recording, maintaining stock levels and accountability for any discrepancies are some of the key responsibilities in this area

·        Marketplace admin – knowing in detail the Amazon platform, processing of Amazon Vendor orders, maintaining stock levels and timely processing and dispatch of replenishment stock, monitoring product listings

·        Customer Service – responding to Customer Service queries via phone, email and social media

·        Bookkeeping admin – capturing of customer invoices and supplier invoices, credit card and bank recon capturing, stock receiving and reconciliations, Retailer dispute management

 

Required Qualifications

·        Bachelor’s Degree or 2 – 3 years experience in the same or similar field

·        Entrepreneurial and self-motivated

·        Able to work alone with single instruction.

·        Strong multi-tasking capabilities, including the ability to navigate through several different systems at once.

·        Professional communication skills to vendors and customers

·        Good communication skills to peers and management

·        Strong administrative and organizational skills, including a strong attention to detail.

·        Technologically proficient and have basic knowledge of all Microsoft programs.

·        Capable of working in a collaborative environment.

·        A positive attitude and an ability to adapt to, and embrace rapidly changing conditions.

·        Capable of moving projects from conception to completion

·        Strong focus and execution abilities

·        Understands urgency and immediacy, with the ability to maintain deadlines under fluctuating conditions.

·        Experience in shipping and logistics would be beneficial

·        Experience in manufacturing admin and supply-chain would be beneficial

·        An understanding of basic bookkeeping would be beneficial

·        Available to work Part-Time with the view to grow into a Full-Time position

 

Attributes

·        Candidate MUST be reliable

·        Energetic, enthusiastic, positive and tireless

·        Ready for hands-on work and has a “doer-mentality”

·        Creative and critical thinking

·        Should be a quick learner

·        Demonstrates interest in topics related to health, nutrition, alternative medicines

·        Demonstrates interest in topics related to motherhood, children, and family health

·        Comfortable talking about motherhood, health, anatomy and other related topics

 

Important things to note about the job

·        This is an Admin job with some physical work in processing and packing small parcel orders, and successful candidate should be okay with this.

·        Availability – Official working hours will be 9am – 1pm Monday through Friday, however additional hours may be required at times.

 

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