OPS Compliance Monitor

Ops Compliance Monitor - 31902095 The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state's efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, "Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida" along with our vision of, "Leading the Profession in building prepared and resilient communities". Position Overview and Responsibilities This is a professional position within the Bureau of Recovery's Monitoring Unit and reports to the Compliance Supervisor. This position is responsible for conducting compliance monitoring activities for applicants and sub-recipients of state and federal grant programs administered by the Bureau of Recovery within the incumbent's geographic area. Specific duties include, but are not limited to Follow established procedures to monitor compliance with federal grants rules and regulations, specifically 2 CFR Part 200. Review subrecipient agreements and other relevant compliance documents to ensure: Documentation is maintained demonstrating the proper identification, selection, and designation of subrecipients, subcontractors, and other vendors. Agreements contain all appropriate requirements. Budgets are consistent with proposal requirements; accurate in the calculation of salaries, direct and indirect expenses; compliant with established regulations. Work with supervisor to make recommendations to Compliance staff for revisions when appropriate. Evaluate each subrecipients' risk of non-compliance with federal statutes, regulations, and the terms and conditions of the subaward, implements procedures to assign level of risk, and ensures proper level of monitoring. In conjunction with Compliance staff, monitor the activities of the subrecipients as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Verify that every subrecipient is audited as required: Conduct follow-up and ensure that the subrecipient takes timely and appropriate action on all deficiencies pertaining to the federal award. Issue a management decision for applicable audit findings pertaining to the federal award. Contribute to resolving audit findings related to the subaward. Conduct site visits, desk audits, and / or reviews subrecipients', subcontractors', and other vendors' financial and performance reports (including backup documentation as required) to assess compliance with regulations and substantiate payments made. Coordinate periodic comprehensive compliance reviews of subrecipients. Recommend and implement corrective actions as necessary. Provides subrecipients, subcontractors, and other vendors with training and technical assistance on compliance related matters. Assist in the development and delivery of compliance related training and support to other Foundation staff. Track, document, and report all compliance monitoring activities. Perform other duties as assigned. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice. Knowledge, Skills, and Abilities Ability to monitor contractor / recipient / sub-recipient compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment. Ability to travel to perform on-site monitoring visits. Ability to conduct risk assessments. Ability to utilize problem-solving techniques. Ability to plan, organize, coordinate, and complete work assignments. Ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities. Knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters. Ability to perform and complete quality research. Ability to work effectively in a team environment and / or individually, whether with internal or external stakeholders, on programmatic issues and / or principles. Ability to establish and maintain effective working relationships with others. Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications. Minimum Qualifications Experience analyzing, researching, compiling, reporting, and reviewing financial data. Valid driver's license. Florida Certified Contract Manager (FCCM) certification or the ability to obtain it within the first 12 months of employment. Ability to travel to perform on-site monitoring visits. Special Notes The State of Florida is an Equal Opportunity Employer / Affi …The text continues with the full EEO, disability accommodation, drug-free workplace, background screening, E-Verify statements and the repeated emergency‑response clause. #J-18808-Ljbffr