Legal Practice Manager

3 weeks ago

chicago, United States The Midtown Group Full time

Our client, a highly regarded National Law Firm, is seeking a Practice Manager to join its team in either its Washington, DC, Virginia or Chicago office.

This role oversees the Firm’s Paralegals, Senor Legal Assistants, Legal Assistants, and Digital Records Specialist (the “Practice Support Team”). The Practice Support Supervisor is responsible for overseeing the day-to-day workflow of the Practice Support Team, who help on client matters and administrative initiatives, and support all phases of client engagements. The Practice Manager makes day-to-day staffing decisions for the Practice Support Team and manages their workload and performance. The Practice Manager works closely with the Accounting Team to ensure time entry best practices and supports other Firm strategic initiatives. The position reports directly to the Chief Strategy Officer.


ESSENTIAL DUTIES, TASKS, AND RESPONSIBILITIES

  • Supervision and Staffing of the Practice Support Team
  • Supervises the Practice Support Team, including assigning work, reviewing work, and monitoring processes and procedures to ensure efficiency and quality of work
  • Coordinates the preparation of materials requested by Timekeepers and Firm Administration, and tracks progress to ensure all assignments are completed accurately and timely
  • Oversees Paralegals, Senior Legal Assistants, and Legal Assistants in thorough and meticulous cite checking of all legal and thought leadership documents
  • Works with Human Resources and the Chief Strategy Officer to recruit, interview, and hire applicants for Paralegal, Senior Legal Assistant, and Legal Assistants positions and makes recommendations for hiring, promotion, disciplinary action, and termination
  • Identifies and implements training programs for the Practice Support Team
  • Evaluates employee performance and resolves issues as needed; ensures appropriate documentation is provided to Human Resources for all performance related matters
  • Assists in analyzing and reporting on the Practice Support Team’s time to assess workload, productivity, and ability to meet ongoing Firm needs
  • Mentors and supports the Practice Support Team
  • Tracks billable and non-billable time, expenses, and other administrative tasks
  • Coordinates with the Operations and Facilities Manager to ensure appropriate in-office support coverage for both Chicago and Chantilly offices
  • Time Entry and Billing
  • Develops and delivers training on time entry best practices and provides specific matter time entry training reflecting client billing requirements
  • Monitors and reviews time entries and pre-bills on behalf of Client Team Leads and identifies and correct issues with time entries
  • Oversees and coordinates submission and approval of any appeals of client time entry write-offs on behalf of Client Team Leads
  • Matter Management
  • Works with the Technology & Innovation Committee to identify tools and technology to assist in time entry and matter management, and leads efforts to ensure utilization of available technology solutions
  • Promotes the utilization of the vi by Aderant platform to increase efficiency and improve matter management
  • Client Work Product Quality Control
  • Together with the members of the Second Level Review Committee, ensures that all significant client work product and externally facing materials undergo the Firm’s second level review process
  • Firm Strategic Initiatives
  • Supports the Chief Strategy Officer on projects advancing the Firm’s strategic initiatives
  • Performs other duties as assigned

SKILLS, KNOWLEDGE, AND ABILITIES

  • Maintains strict confidentiality in all aspects of client and staff information
  • Exercises exceptional judgment
  • Demonstrates superior client service, integrity, and commitment to efficiency
  • Exhibits willingness to take direction and communicate effectively at all levels
  • Possesses extraordinary attention to detail, superior command of grammar and punctuation, advanced writing skills, and meticulous proofreading skills
  • Excels in critical thinking and analytical tasks, with proven organizational skills
  • Has experience training and mentoring others in areas needing improvement
  • Manages multiple projects and priorities simultaneously with consistent, timely follow-up
  • Is highly skilled in MS office including advanced abilities in Word, Excel, and PowerPoint
  • Works effectively and efficiently in a fast-paced, team-oriented environment
  • Thrives in a culturally diverse work environment
  • Approaches tasks with a sense of urgency, ability to manage time pressures, and acumen in anticipating the needs of internal and external clients
  • Has a strong and accurate sense of when to act independently versus when to consult with others
  • Functions best in a high-energy, fast paced environment
  • Has the ability to improve quality, cost, delivery, and productivity through continuous improvement activities
  • Has experience with Orion software or willingness to learn and train others in use of Orion
  • Has docketing software experience, preferably CompuLaw

QUALIFICATIONS

  • Bachelor’s degree required, higher preferred or related work experience
  • Paralegal Certificate preferred
  • Litigation experience required
  • 7-10 years of experience in the legal field in a litigation related role
  • Solid understanding of people management and litigation processes and procedures

PHYSICAL REQUIREMENTS

  • Occasionally lifts objects weighing up to 10 pounds
  • Frequently reaches and grasps with arms and hands; occasionally stoops and bends; must have manual dexterity
  • Ability to closely examine and inspect materials
  • Ability to identify and distinguish colors
  • Ability to travel as needed
  • Frequently uses a keyboard to enter or transform words or data
  • Work is generally performed in a remote work environment, with an occasional requirement to work in a normal office environment

  • Legal Practice Manager

    4 weeks ago

    Chicago, United States The Midtown Group Full time

    Our client, a highly regarded National Law Firm, is seeking a Practice Manager to join its team in either its Washington, DC, Virginia or Chicago office. This role oversees the Firm’s Paralegals, Senor Legal Assistants, Legal Assistants, and Digital Records Specialist (the “Practice Support Team”). The Practice Support Supervisor is responsible for...

  • Legal Practice Manager

    4 weeks ago

    Chicago, United States The Midtown Group Full time

    Our client, a highly regarded National Law Firm, is seeking a Practice Manager to join its team in either its Washington, DC, Virginia or Chicago office. This role oversees the Firm’s Paralegals, Senor Legal Assistants, Legal Assistants, and Digital Records Specialist (the “Practice Support Team”). The Practice Support Supervisor is responsible for...

  • Legal Practice Manager

    4 weeks ago

    Chicago, Illinois, United States The Midtown Group Full time

    Practice Manager Job DescriptionThe Midtown Group is seeking a highly skilled Practice Manager to oversee the day-to-day operations of our Paralegal Team. This role requires exceptional leadership and organizational skills, as well as a strong understanding of litigation processes and procedures.Key Responsibilities:Supervise and manage the Paralegal Team,...

  • Legal Assistant

    4 weeks ago

    Chicago, United States Robert Half Legal Full time

    FIVE STAR LEGAL ASSISTANT NEEDED TO WORK WITH FRIENDLY TEAM! IN OFFICE ONLY THREE DAYS A WEEK WITH FIVE STAR PERKS, INCLUDING PREMIUM BENEFITS, FREE BISTRO MEALS AND GYM.If you are interested, please send your resume DIRECTLY to claire.marshall@roberthalf.com AND chinetta.foster@roberthalf.com The ideal candidate will ensure smooth running of the office and...

  • Legal Assistant

    3 weeks ago

    chicago, United States Robert Half Legal Full time

    FIVE STAR LEGAL ASSISTANT NEEDED TO WORK WITH FRIENDLY TEAM! IN OFFICE ONLY THREE DAYS A WEEK WITH FIVE STAR PERKS, INCLUDING PREMIUM BENEFITS, FREE BISTRO MEALS AND GYM.If you are interested, please send your resume DIRECTLY to claire.marshall@roberthalf.com AND chinetta.foster@roberthalf.com The ideal candidate will ensure smooth running of the office and...

  • Legal Assistant

    4 weeks ago

    Chicago, United States Robert Half Legal Full time

    FIVE STAR LEGAL ASSISTANT NEEDED TO WORK WITH FRIENDLY TEAM! IN OFFICE ONLY THREE DAYS A WEEK WITH FIVE STAR PERKS, INCLUDING PREMIUM BENEFITS, FREE BISTRO MEALS AND GYM.If you are interested, please send your resume DIRECTLY to claire.marshall@roberthalf.com AND chinetta.foster@roberthalf.com The ideal candidate will ensure smooth running of the office and...

  • Legal Associate

    2 months ago

    Chicago, Illinois, United States 5 Legal Full time

    Position Overview5 Legal is currently seeking a skilled associate attorney to enhance our Intellectual Property practice group.Key ResponsibilitiesThe ideal candidate will possess:A minimum of 1-4 years of experience in IP transactions within a law firm setting or relevant district court clerk experience.Exceptional academic credentials complemented by...

  • Legal Secretary

    2 weeks ago

    Chicago, Illinois, United States Wilson Elser - Business & Legal Professionals Full time

    Job OpportunityWilson Elser - Business & Legal Professionals is seeking a skilled Legal Secretary to join our Chicago office. As a key member of our team, you will provide administrative support to our attorneys, ensuring the smooth operation of our litigation practice.Key Responsibilities:Prepare and send routine correspondence, including letters and...

  • Legal Support Specialist

    3 weeks ago

    Chicago, Illinois, United States Robert Half Legal Full time

    We are seeking a highly skilled Legal Assistant to join our team at Robert Half Legal. As a key member of our office, you will play a vital role in ensuring the smooth operation of our legal services.Key Responsibilities:Provide administrative support to our litigation attorneys, ensuring seamless case management and effective communication with...

  • Paralegal - Medical Legal Partnerships

    7 days ago

    Chicago, Illinois, United States Legal Aid Chicago Full time

    Job SummaryLegal Aid Chicago is seeking a Paralegal to join our Medical-Legal Partnerships Group (MLP). The MLP team works directly with hospitals and healthcare providers to address social determinants that have the greatest negative consequences for client-patients' health and well-being. The Paralegal will be responsible for interviewing eligible clients,...

  • In-House: Legal Counsel – 40 Act/Securities Attorney

    2 months ago

    Chicago, United States McCormack Schreiber Legal Search Full time

    In-House: Legal Counsel – 40 Act/Securities Attorney (Chicago/Hybrid)About the Position:McCormack Schreiber has another exciting exclusive search! Our client, an established global private markets investment manager, has an immediate need for a lawyer with strong 40 Act/securities experience to join its thriving Legal and Compliance team as a Legal Counsel...

  • Legal Services Manager

    3 weeks ago

    Chicago, Illinois, United States Westside Justice Center Full time

    Job Title: Manager of Legal ServicesWe are seeking an exceptional and visionary legal professional to step into the Manager of Legal Services role at the Westside Justice Center.Job SummaryThe Manager of Legal Services will combine strategic vision, program innovation, hands-on client advocacy, and team management to make a lasting impact and propel our...

  • Staff Attorney

    7 days ago

    Chicago, Illinois, United States Legal Aid Chicago Full time

    About the RoleLegal Aid Chicago is seeking a Staff Attorney to join our Housing Practice Group. The successful candidate will be responsible for conducting court-based intakes for clients facing eviction, interviewing eligible clients on a wide range of housing issues, and providing representation to clients facing eviction. The Staff Attorney will also...

  • Legal Manager

    1 week ago

    Chicago, Illinois, United States MANDARICH LAW GROUP, LLP Full time

    Legal Manager Job DescriptionMandarich Law Group, LLP is a dynamic and growing creditors' rights law firm in downtown Chicago. We are seeking a highly skilled and experienced Legal Manager to join our team.This is a full-time, exempt position with a base schedule of Monday through Friday, 8AM to 5PM. The ideal candidate will be based in our office.Key...

  • Legal Billing Manager

    4 weeks ago

    Chicago, Illinois, United States Jobot Full time

    {"Job Title": "Legal Billing Manager", "Company": "Jobot", "Location": "Chicago, IL", "Job Type": "Full-time", "Industry": "Legal", "Job Description": "Job SummaryWe are seeking a highly skilled Legal Billing Manager to join our team. As a key member of our financial operations team, you will be responsible for managing all aspects of our legal billing...

  • Investment Management Associate – Fund Structuring

    2 months ago

    Chicago, Illinois, United States Jameson Legal Full time

    Annual Compensation: $240,000 – $350,000We are seeking experienced attorneys specializing in fund formation and investment management to enhance our client's Corporate practice.This firm is known for its culture of respect, where all team members are valued. As one insider puts it: "The respect is evident in the interactions among partners, associates, and...

  • Legal Billing Manager

    7 days ago

    Chicago, Illinois, United States Jobot Full time

    Job Title: Legal Billing ManagerWe are seeking a highly skilled and experienced Legal Billing Manager to join our team at Jobot. As a key member of our financial operations team, you will be responsible for managing all aspects of our legal billing function, ensuring efficiency and accuracy in our financial operations.Responsibilities:Oversee the entire...

  • Legal Billing Manager

    3 weeks ago

    Chicago, Illinois, United States Jobot Full time

    Job Title: Legal Billing ManagerWe are seeking a highly skilled and experienced Legal Billing Manager to join our team at Jobot. This is a permanent, hybrid role that offers the flexibility of working remotely with periodic on-site requirements.Job Summary:The successful candidate will be responsible for managing all aspects of our legal billing function,...

  • Legal Billing Manager

    4 weeks ago

    Chicago, Illinois, United States Jobot Full time

    About the RoleWe are seeking a highly skilled and experienced Legal Billing Manager to join our team at Jobot. As a key member of our financial operations team, you will be responsible for managing all aspects of our legal billing function, ensuring efficiency and accuracy in our financial operations.Key ResponsibilitiesOversee the entire legal billing...

  • Senior Manager, Inbound Legal

    3 months ago

    Chicago, United States Workday, Inc. Full time

    About the Role The Sr. Manager partners with Global Procurement, Marketing, People & Purpose, Business Technology, Real Estate & Workplace and other business functions to support our values of innovation, customer service, integrity, and profitability, and drive Workday’s strategic initiatives. They are an outstanding lawyer who can manage a team, while...